Application form

The completion of an application form is usually the first stage of the recruitment and selection process. Although there are some paper-based application forms in use, the majority of employers now use online systems. Employers use application forms to assess:

• the skills and abilities of the applicant
• their motivations
• whether they will fit into the organisation

 

Before you complete an application form

Preparation is vital. You will need to:

• thoroughly research the company
• be clear on what the job involves
• understand what the company is looking for in terms of experience, skills and abilities

The person specification will usually list the essential and desirable elements of applicants’ skills and experience.

You will need to assess if you have the skills and experience required for the position and in what situation you have demonstrated them, for example:

• during a part-time job
• work experience
• through your course or extra-curricular activities

 

Examples of questions

As well as the usual biographical information such as your contact details, educational background and employment history, the form may contain some quite challenging questions:

• Describe a situation in which you have been part of a team and have worked towards a specific goal. How did the team work together and what part did you play?
• Describe a situation where you had to adapt to changing circumstances
• Describe a situation where you had to complete a task to a deadline. Explain how you overcame any problems
• Describe a situation where you have demonstrated motivation and initiative

 

Answering questions

When answering these types of questions it is specific information that is important not generalisations. Structure your answer using the ‘STAR’ approach:

• Situation - Describe the situation
• Task - Explain the task
• Actions - Describe your actions
• Results - Explain the result

 

More help to complete your application form

• Practise completing an online application form using TARGETjobs Select Simulator
• Watch two videos on how to complete an application form
• Draft your answers and book an appointment with a careers adviser for advice
• Attend our application form workshops offered during the autumn and spring terms
• Read our leaflet on Completing Application Forms
• Check the International Office's advice sheet on explaining the equivalencies of international qualifications to UK employers.  

 

Remember

• Read the guidelines on completing the form before you write anything
• Do your research into the position and company
• Complete every section of the form
• Use specific examples and don’t generalise
• Keep to the word limit ─ be clear and concise
• Check and re-check your spelling and grammar
• Don’t cut and paste from other applications