External Relations
   
   
  

Prospectus production

 

 
 

The Postgraduate Student Recruitment Marketing Team produces a central postgraduate publication annually with input from schools, departments and institutes across the University.

The process of rewriting, editing, updating, refreshing, proofing and printing the prospectus takes usually takes place from February until July.

As students can be looking at the prospectus around a year in advance of starting their course, we are always working one year ahead. 

The process
Working with schools and University contacts
The design
The print
The schedule 

 

The process

Throughout the year we collect feedback, ideas and comments on the prospectus. In February we review these and work out where we need to add pages, rewrite content and change page layouts.

We then put together a schedule for production which we send out to all contacts. There are usually three stages in the schedule involving schools and contacts.

The schedule takes us to July when we aim to sign off for print. Printing usually takes three to four weeks, meaning the publication arrives at the beginning of August to meet international freight deadlines.

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Working with schools and University contacts

Every school, department and institute that is represented will have a dedicated person who is our contact throughout the production process. We will get in touch with this person in February/March with the schedule and a copy of their section for amends and updates. We will then contact them throughout the process to check any queries and for final approval of their section.

We ask that contacts check the information very carefully and involve any relevant members of staff in the updates. Once the publication has gone to print, it cannot be changed until the following year.

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The design

Each year we work with an external design agency that makes all the changes to the prospectus design, produces new photography, suggests and advises on design elements and sets all the text.

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The print

Once we have approved all the artwork, including text and graphics, the designers send it to the printers who provide us with high quality proofs. The printers' proofs allow us to check that colours are accurate and vibrant, images are high quality and that page layouts are correct. After we have passed the proofs, the printing takes around three to four weeks.

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The schedule

We work to a comprehensive schedule that covers everything from photoshoots to proofreading. Within that schedule, we build in stages where schools and departments will receive pages to check and return. 

All nominated contacts that are responsible for a section will be sent a similar schedule at the beginning of the process so they know when to expect proofs and when they will have to send them back.

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External Relations

University of Nottingham
C Floor, Pope Building (Rooms C2-C10)
University Park
Nottingham, NG7 2RD

telephone: +44 (0) 115 951 5151
fax: +44 (0) 115 846 6787
email: externalrelations@nottingham.ac.uk