Record Storage Facility

A secure and dedicated record storage facility is located at the King's Meadow Campus, for the storage of 'Box Files'. This facility has been designed for medium to long term record storage purposes. To request the collection of your record boxes please complete our box 'Collection Request Form' opposite. If you later wish for a box to be returned or its contents viewed within our secure 'Reading Room', you will need to complete our 'Box Return Request Form'.

Record Box Specifications for storage...

1) Use standard archive boxes (example picture opposite).

2) Box size must not exceed 500 x 350 x 260mm, including the lid.

3) No loose packets, envelopes, open boxes or non-archive boxes etc.

4) Do not overfill your archive box and ensure that the lid fits correctly.

5) Ensure that the Box is not too heavy.

6) Tape the lid securely to the box all the way around.

7) Clearly label the box with your 'Unique Box Reference'.

8) Please ensure that a destruction date is clearly displayed.

Please refer to our 'standards for filing, storage and archiving' documentation for further assistance.