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Admissions policy - A100 and A108 Undergraduate Medicine

Introduction 

The contents of this policy statement are neither an exhaustive nor an exclusive list of issues relating to the A100 and A108 admissions process. This policy is regularly updated and is subject to change.

It is important that the process of student admission onto the A100 and A108 undergraduate medicine courses is free from unlawful discrimination of any kind.  The following guidelines are consistent with The University of Nottingham Code of Practice on Admissions and Recruitment.

This policy is reviewed and updated when necessary on an annual basis; copies are provided to staff in any aspect of student selection for the medicine courses.

Fair Admissions

We believe in ensuring our processes are free from unfair discrimination of any kind.  These guidelines are consistent with The University of Nottingham's Code of Practice on Admissions and Recruitment.

The admissions process is overseen by the Admissions Sub-Dean.

The following play no part in the admissions process:

  • Age; age is not a barrier to entry at any stage although applicants should consider the length of the course and their expected length of health sector service upon graduation (including postgraduate training)
  • Being from a medical background
  • Being related to, or an acquaintance of, a member of the School of Medicine or the University
  • Country of origin
  • A100 applicants - for fee paying purposes, the UK Council for International Education (UKCISA) will advise
    (N.B: The A108 course is open to 'home' applicants only and prospective applicants should check 'home' status is met before applying for this course.)
  • Disability
  • Gender reassignment
  • Marriage and civil partnership
  • Pregnancy and maternity
  • Race
  • Religion or belief
  • Sex
  • Social background or class or school
 

Maintaining records

Keeping Data

General statistical information is collated each year by the Admissions Manager.  This anonymised data is used for analysis and planning purposes.  Examples of data collated include unsuccessful and successful applicants, gender ratios and age of applicants.  The University Planning Unit will use applicant statistics in order to monitor its widening participation objectives.

Records relating to applications for the medicine courses will be kept for a limited time.  All applicants whether successful or not are able to access information during the application period (from October - April/May the following year). All interview materials (including notes made by interview panels) remain confidential to the School of Medicine Education Centre; this information is not generally released to students as it would compromise the integrity of the structured MMI interview programme.  Individual feedback is provided to all applicants.

 

Policy development and committees

Details

The Admissions policy is defined at a local level by a committee chaired by the Admissions Sub-Dean.  The committee approve staff involved at all stages of the process.  At least one member of the committee is involved in each stage of the admissions process and comprises:

  • Admissions Sub-Dean (Chair)
  • Admissions Manager
  • Clinical Sub-Deans
  • Academic Admissions Lead - Graduate Entry Medicine (GEM)
  • Up to 15 experienced and senior members of staff, representing a cross-section of specialties, ethnic backgrounds and balance of genders.
  • Up to two lay members (patient representatives/head teachers)
  • Medicine student representatives
  • Foundation Year 1 doctor representative/s
  • Dean of the Medical School (ex officio)
  • Director of Medical Education (ex officio)

The committee meets before the start of each annual admissions session to review the preceding year's statistical data and agree processes for the forthcoming session.  A further meeting takes place midway through the session to review progress, discuss issues and implement policy amendments if necessary.

The Admissions Sub-Dean sits on and reports to the Curriculum Policy Group.

 

Additional Guidance

Fitness to Practise, Criminal Convictions and Disability

Identifying Fitness to Practise Issues

  • By awarding a medical degree the University is confirming that the graduate is fit to practise to the high standards laid down by the General Medical Council (GMC) in its guidance Promoting Excellence (2016) and Good Medical Practice (2006). It is therefore important that those candidates who may have fitness to practise issues, both criminal or health related disclose this information confidentially to the Admissions Manager as soon as possible.  The UCAS application is therefore screened during selection for declarations of previous criminal convictions and health status.

Criminal convictions and professional misconduct

  • Where criminal convictions are revealed by a declaration on the UCAS application form, at interview or from a disclosure by the Disclosure and Barring Service (DBS), the decision on whether or not to admit the student to the course are referred to the Admissions Sub-Dean and Director of Medical Education after selection has taken place.  If it is clear that the offence/s does not compromise fitness to practise it may be decided to allow admission to the course.  Where a case is more serious, the application for admission would either be unsuccessful or the case referred to the Fitness to Practise Committee.
  • Applicants invited to interview are asked to declare any criminal convictions and any proceedings or findings against them by a professional statutory body.  Any potential fitness to practise issue is considered as outlined above.

Disability, special needs or medical conditions

  • Disability, special needs or medical conditions do not form any part of the admissions process and are only considered once academic decisions have been made.  Firm offer holders may be asked to provide additional information relating to a disability, special needs requirements or chronic medical condition indicated on an application which will be considered by the Admissions Sub-Dean.  All firm offer holders will be assessed by The University of Nottingham Occupational Health provider to ensure adequate support is available throughout the course.
 
Deferred Places
As a rule, the A100 and A108 courses accept applications for deferred entry.  An applicant wishing to defer application, after an application has been submitted, should inform the Admissions Manager by June at the latest.
 
Voluntary and Work Experience

All applicants are expected to have experience of working or volunteering in a health-care related setting in their 'home' country and to have spoken to a doctor or doctors to ensure they are making an informed choice about a career in medicine.  Volunteering to help disadvantaged groups is also considered to be valuable.  It is highly unlikely that students without the appropriate experience will be offered a place on the A100 or A108 courses.

Applicants invited for interview must provide evidence of the work or volunteering experiences included within their personal statements. The evidence must be uploaded onto the MyNottingham portal prior to their interview.

 

Overview of the admissions process

Read about the stages of assessment

The many stages of the selection process are outlined in the A100 and A108 selection processes.

 

 

(Last updated: 18 January 2016)

 

School of Medicine

University of Nottingham
Medical School
Nottingham, NG7 2UH

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