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Selecting Suppliers
Question: Where do I source suppliers?
Answer: The University has a list of the Preferred Suppliers is has in place. In addition there is a searchable database which can be found via GeM.
Question: What if I can't source a supplier on Sources of Supply?
Answer: Agresso is the University of Nottingham's Finance
system. In addition to the Preferred Suppliers, the University has
a list of Approved Suppliers. These can be found on Agresso System.
Please contact your Key Purchaser for more information and guidance
in using Agresso
Question: How do I access and use Sources of Supply?
Answer: GeM can be accessed through the Preferred Suppliers List or via www.GeM.ac.uk
Question: How do I add a supplier to the approved list?
Answer: Please complete the New Supplier Request Procedure on our website.
Please contact your Commercial Contact for further information
and guidance to complete the form.
Question: How long does it take to set up a new supplier on
Agresso?
Answer: At present, our aim is to complete each new supplier
request within 7 days from receipt. We will however endeavour to
complete all requests as soon as is practicably possible and offer
a 'fast-track' process on a best endeavours basis where justifiably
requested
Question: Why do suppliers need to complete the RRA (Race Relations
Act) questionnaire?
Answer: The amended Race Relations Act gives public authorities
a new statutory duty to promote race equality.
Public authorities in Britain spend billions every year on contracts
with private and voluntary organisations for goods, works, and services.
It is vital, therefore, that they take full account of all the implications,
both economic and social, of their investment. They must now also
ensure that this investment is consistent with their race equality
obligations.
The duty to promote race equality applies to procurement itself.
Where a public authority's function is carried out by an external
supplier on its behalf, the local authority remains responsible
for meeting the duty. Contractors themselves must not discriminate,
but they do not have the same legal obligation to promote equality
of opportunity. So public authorities must build relevant race equality
considerations into the procurement process to ensure that all of
their functions and their suppliers meet the requirements of the
amended Race Relations Act (the RRA), regardless of who is carrying
them out.
So, to comply with their duty under the RRA, public authorities
should make sure that public money is not spent on practices that
lead to unlawful racial discrimination, but is used instead to support
and encourage equality of opportunity and good community relations.
The University has a policy which ensures that our duty is discharged
in line with our statutory responsibility.
Question: How do I request amendment to exisitng supplier details?
Answer: Forward an up to date supplier letterhead to the
Payments Center Fax 15633
Question: An Approved supplier I have previously used is no
longer in Agresso
Answer: Agresso undergoes periodic housekeeping and suppliers
that haven't been used recently are made obsolete. To make the supplier
active you will need to complete the New Supplier Request procedure
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