It has been recognised that there is a need to complement recent
changes in the UoN Purchasing Policy in the shape of self-training,
guidance and assessment tools, so that schools/ departments can
effectively and efficiently monitor and improve their own purchasing
The extent to which good practice is observed and the acceptability
of the Purchasing Policy regarding obtaining multiple verbal quotes
between £5k and £25k, written quotes between £25K
- £50K and sealed tenders for purchases over £50K is
of significant importance.
It is intended that Schools will apply this best practice framework
to their own operations. It is not intended to be prescriptive,
but have flexibility within it to demonstrate variety of ways can
perform best practice and achieve benefit from professional purchasing.
To support the best practice training and guidance a self-assessment
tool has been developed to support the implementation of the UoN
Aims of training, guidance and self assessment
To provide personal and organisational assessment and development
To improve scope and importance of good purchasing practice
and adherence to UoN purchasing Policy
To provide a toolkit for purchasing in UoN, provide a focus
for sharing good practice and working together
To ensure continued effectiveness and appropriateness of Policy
To benchmark good purchasing practice across schools/departments
To provide a best practice framework
Provides a foundation from which to prioritise and develop
best practice support and the development of recognised good
To support strategy development and prioritisation
Linked to staff training and development plans
Training & Self-Assessment
The training section should be used to develop your knowledge;
it can also be used as a refresher to develop your understanding
on a specific section. The training is structured as the Purchasing
Cycle to show the processes involved and the general order they
should be carried out.
The self-assessment aspect can be used as a developmental and/or
performance tool. It can be completed in stages as necessary. For
each element of the cycle you are invited to score each in terms
of level of maturity and achievement. At the end of your completed
self-assessment you will be able to clearly identify areas for further
work or where high levels of achievement already exist.
You are encouraged to work with the training and to share the good
things that you are doing. Even if you consider your level of purchasing
maturity to be low you will still find that there are some things
you are doing pretty well and should be sharing with others. As
already mentioned, there is a need for flexibility and for recognising
that there will be more than on solution or way of achieving something!
What's in it for you?
The training is designed to:
Enable Key Purchasers and Purchasers to determine where they
are and where they need to be!
Enable the identification of strengths as well as areas for
Provide a source of information, guidance and advice
Inform your training needs
Recognise where good practice exists
Facilitate the process of sharing good practice
Reduce the duration of internal audit assessments and management
in Schools to the mutual benefit of all concerned.