University Code of Practice on Provision of First Aid
First Aid provision should be seen as part of the wider management of health and safety at work within Schools/Departments in the University. The requirements within any School/Department will be determined by the hazards associated with the work. These will then determine the type, quantity and location of first aid facilities and personnel that will best meet the risks associated with the nature of the work.
This document is intended to assist Schools/Departments in providing and maintaining adequate First Aid provision by interpreting the salient points of the Following Regulations:
First Aid covers initial treatment of any injury or illness suffered at work, although the cause does not have to be work related. IT DOES NOT include giving tablets or medicines to treat illness.
The University, as an employer, is required to provide adequate and appropriate facilities and equipment to enable first aid to be rendered to INDIVIDUALS if they become injured or ill at work. Trainees, undertaking work experience, have the same status as employees. This statutory duty is discharged as a line management responsibility at departmental level.
The Regulations do not oblige employers to provide for first aid to the PUBLIC; but, if the public is an integral part of the environment the HSE strongly encourages employers to include them in the overall assessment and provision. This consideration would apply to students in relation to activities under the control of the University. Consequently, Schools/Departments should include an allowance for student occupancy which reflects the level of their work activities. Furthermore, Postgraduate students could be considered as 'employees' when assessing first aid requirements since the nature of their activities may be very similar to those of departmental staff.
The amount of first aid provision necessary depends on the circumstances in each workplace.
NO fixed level exists but each working environment needs to be assessed, taking into account the following factors and the guidance contained in Appendix 1.
Reassessment should be carried out from time to time. In particular, after any operational changes to ensure the cover remains adequate.
The level of first aid provision should be determined on the basis of the likelihood, at any particular workplace, of injuries arising which will require first aid treatment. The number of first aiders needed in any School/Department should therefore be determined on the basis of an overall appraisal of the School/Department's risks. Consequently there are no hard and fast rules or precise ratios for the number of first aiders which any School/Department should appoint.
Guideline figures to assist in determining local requirements are provided in Appendix 1. Small Schools/Departments in close proximity can overlap with first aid arrangements by agreement with each other.
Please remember if a department needs a first aider his/her approved absences from work must be covered by another first aider.
Occupational Health may be contacted for further guidance should any School/Department consider that existing first aid cover may no longer be appropriate.
Appendix 2B outlines the criteria to be considered when selecting an individual for first aid training.
Occupational Health will notify the Safety Office of those individuals who have successfully completed the first aid training course. These individuals will then receive a formal letter of appointment as a first aider signed by the University Safety Officer on behalf of the University.
If Schools/Departments wish to nominate individuals who have obtained a first aid certificate from outside the University, for example during previous employment, then a copy of the individuals first aid certificate should be sent to Occupational Health. The Safety Office will be advised by Occupational Health as to whether the previous training is valid. If so the individual will receive the formal letter of appointment as above.
When work is taking place outside normal hours, according to School/Departmental guidelines, first aid cover is likely to be reduced or absent, in which case Security will provide First Aid cover, although Halls of Residence should have their own arrangements in place.
It could also be possible for a first aider to highlight in the late working book that they are available for others in the building at the same time.
If specific activities are to occur which require either the presence or availability of a first aider then this must be planned beforehand.
Appendix 2 contains the correspondence relating to the nomination of candidates for the full First Aid at Work course or refresher.The information will help in the selection of candidates.It is important that nominees appreciate the commitment to administer first aid in the workplace, once qualified.
The majority of School/s Departments at the University of Nottingham will require as minimum a first aid box as described in Appendix 4.
The box should be placed in a clearly identified and readily accessible location. It should NOT be locked.
In choosing a location, soap and water, and disposable drying materials should be close by. If this is not possible the first aid box should contain wrapped moist cleansing wipes which are NOT impregnated with alcohol.
Travelling First Aid Kits should be provided in all vehicles used for university activities.
First Aid Boxes for the workplace must be the correct colour to comply with the Safety Signs Regulations 1980.
ie: A WHITE CROSS ON A GREEN BACKGROUND
The box and its contents must be purchased from a reputable supplier.
See Appendix 3 for the present purchasing arrangements.
The qualified first aider is taught to be responsible for maintaining the box and contents, having liaised with their manager regarding ordering arrangements.
The contents of a first aid box is specific within the Regulations and described within Appendix 4.
First Aid Boxes should contain a sufficient quantity of SUITABLE first aid materials and NOTHING else.
Scissors are not necessary.
The use of antiseptics is not necessary for the first aid treatment of wounds.
All local methods of conveying information to employees should be used to ensure staff are fully aware, understand and accept the first aid systems. The procedures should also identify who will provide relevant first aid information to new staff.
Strategically placed notices, stating the name, contact place and telephone extension of the nearest first aider/s or appointed person/s are invaluable. Such notices must be in green with white print, and are available from the appointed suppliers. It is also useful for this information to be incorporated into School/Departmental Safety Statements.
After initially assessing that emergency help is required dial 8888. Security will take details of the incident and they will arrange to meet and direct an ambulance to the appropriate area.
A basic guide to number of first aid personnel for the University
2 October 1995
FIRST AID AT WORK COURSES AND
ESSENTIALS OF FIRST AID LECTURES
You have been allocated a place on the 'First Aid at Work' course which commences at 09.00 hrs on Thursday .......................................... It is required that candidates attain a 100% attendance at lectures before they can sit the examination. There will be the usual lunch and coffee breaks.
A non-refundable fee of £8.99 will be the charge to your department and an invoice will be sent for this amount. This charge covers the cost of the manual.
The Head of School/Department nominating a member of staff must agree to release the candidate for the four day duration of the course, and support him/her in the duties of a First Aider. This is a physically and mentally demanding course covering the first aid management of injury, major and minor illness at work. (Please see enclosed guidance on selection criteria).
The candidate must successfully complete an oral and practical examination. Sensible clothing is recommended as a large proportion of the course involves practical work.
Please refer to the enclosed form which should be completed by the Head of School/Department and the course nominee to secure your place on the course.
Please note that Cripps Health Centre car park is used by patients, and it would be appreciated if you could park elsewhere
Occupational Health Secretary
Please Note: There is no facility for the provision of food within this building. You are free to bring your own lunch, or to use the various facilities on campus.
The selection of first-aiders depends on a number of factors, including an individual's:
First Aid competencies
The purpose of training is to equip candidates to deal effectively with injuries or illness which may occur at work. The key objective is that, on completion of training, successful candidates will be able to apply the following competencies in practice:
Reference: Health & Safety Commission 1994: Proposals for a revised Approved Code of Practice and Guidance on Health & Safety (First Aid) Regulations 1981
Please sign and return this form to:
LINDA ALLEN - Occupational Health Unit, Cripps Health Centre
I have read and understand the requirements for Selection and First Aid Competencies for the proposed applicant, and confirm that the following nominee for First Aid training is suitable to be nominated for the course.
CANDIDATES FULL NAME: (Dr/Mr/Mrs/Miss/Ms)
The First Aid Box and the contents are available from Selles Medical. Order forms are supplied to every department (see attached). Items are ordered direct from Selles, and departments will be invoiced individually. Further order forms are available from Nottingham Occupational Health at Cripps Health Centre.
Additional but NOT requisite items are:
*Please note:These are only required if there is no running tap water in the vicinity
Nottingham Occupational Health Guidlelines concerning the contents of the the first aid box
All establishments will need at least one first aid box. Each first aid box should be placed in a clearly identified and readily accessible location. Each first aider should have access to first aid equipment. Soap, water and disposable drying materials should be provided for first aid purposes. Where soap and water are not available, individually wrapped moist cleansing wipes which are not impregnated with alcohol may be used. The use of antiseptics is not necessary for the first aid treatment of wounds.
First aid boxes and travelling first aid kits should contain a sufficient quantity of first aid materials and nothing else.
Contents should be replenished as soon as possible after use, the expiry date on dressings should be checked regularly.
THE BOX: Suitable material designed to protect the contents from damp and dust and should be clearly identified as first aid containers: the marking used should be a white cross on a green background in accordance with Safety Signs Regulations (1980).
Sufficient quantities of each item should be available in each first aid box.
Where mains tap water is not readily available for eye irrigation, sterile water or normal saline (0.9%) in sealed disposable containers should be provided. Each container should hold at least 300ml and should not be used once the sterile seal is broken. At least 900ml should be provided. Eye baths/eye cups/refillable containers should not be used for eye irrigation.
Sterile first aid dressings should be packaged in such a way as to allow the user to apply the dressing to a wound without touching that part which is to come into direct contact with the wound. There should be a bandage or fixture attached to the dressings. Consequently THERE IS NO REASON TO KEEP SCISSORS IN THE FIRST AID BOX.
Travelling first aid kits
The contents should be appropriate for the circumstances, but the minimum should be:
Disposable plastic gloves and aprons and suitable protective equipment should be provided near the first aid box.
First aid materials should be properly stored and checked to ensure they remain in good condition.
Blunt ended stainless steel scissors (min length 12.70cm) should be kept where there is a possibility that clothes might be cut away.
Soiled or used first aid dressings should be placed inside 2 sealed plastic bags for disposal. Contact the Occupational Health Unit or Safety Office for guidance on disposal of clinical waste, if in doubt.
First Aid at Work. Health and Safety (First Aid) Regulations 1981 and Guidance (updated 1990).