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Safety Office
Induction Procedures and Questionnaire
The health and safety induction proceedures for new recruits have been reviewed by the University Safety Committee. It is considered that the provision of basic,general health and safety information at a very early stage of a new recruit's time at the University is essential. All Departments are reminded of this important matter and to assist in the provision of this, and to promote consistancy across the University, a Health and Safety Induction Questionaire has been developed.
The purpose behind the questinaire is to make the new recruit find out basic safety information thus raising awareness and consolidating this. A passive process whereby someone is merely given safety literature to read is much less likely to achieve this.
The preferred method for ensuring that appropriate health and safety information is given to the new starter on induction is that s/he completes the attached questionnaire within a short time of starting in the Department. The individual should be given the questionaire on arrival at the Department and their manager, supervisor, or Departmental Safety Officer (whoever is designated by the Department) ensures that they have enough knowledge to complete the questionnaire satisfactorily. The questionaire should be completed within the first week and returned to the designated person prior to incorporation into their personal records.
It is noted that some departments will not need all parts of the questionnaire and therefore it is expected that Departments will modify the questionnaire to suit their needs. The questionnaire is available from the Safety Office in an electronic format to assist in this. A WordPerfect 5.1 or 6.1 version will be forwarded via email to DSOs, on request, for easy alteration.
If a department feels that the induction procedures they already have in place are adequate it is not compulsory to use the questionnaire system. However, whichever system is used this should be described in the Departmental Safety Policy.
Please contact the University Safety Office if you have any queries concerning this issue.
Dr J Sutherland Safety Officer
It was agreed that a system be introduced in each department and this arrangement be part of Departmental Safety Policies.
The need for specific induction procedures has been discussed at the University Safety Committee. It is not sufficient to rely on general inductions offered by the University. New starter health and safety induction questionnaireName....................................................... Job/ Position............................................................
Department.............................................. Date first employed..................................................
This questionnaire is designed to ensure that you have understood all the basic safety rules and procedures of the school/department you work in. You should be able to complete all sections. On completion, arrange to discuss your responses with your section manager or School/Departmental Safety Officer.
Information and procedures associated with issues such as radiation, hazardous substances, etc which may be specific to your school/department must be provided to you by the school/department. You have a responsibility to ensure you are fully informed before starting work.
A. FireA1. What action should you take if you discover a fire? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- A2. What action should you take on hearing the fire alarm? --------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------- A3. Describe the sound of the fire alarm? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- A4. Where is your nearest means of raising the fire alarm? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- A5. Where & what type are the nearest fire extinguishers to your normal place of work? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- A6. What type of extinguisher would you use for (a) electrical fire, (b)chemical fire, (c) paper fire? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- A7. What is your fire escape route? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- A8. Where is your assembly point? ---------------------------------------------------------------------------------------------------------------------- A9. Why should fire doors be kept closed? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- B. Accidents / First AidB1. Where is your nearest first aid box? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- B2. Who are the designated first aiders for your area and how would you contact them? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- B3. What is the procedure for reporting accidents in your area? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- B4. What is the internal emergency telephone number for the campus where you are working? ---------------------------------------------------------------------------------------------------------------------- B5. What information would you give if you needed to telephone the above number? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- C. Safety Responsibility / ProceduresC1. Who is your school/departmental safety officer and how would you contact them? ---------------------------------------------------------------------------------------------------------------------- C2. Who is your safety representative and how would you contact them? ---------------------------------------------------------------------------------------------------------------------- C3. Have you read and understood the University Safety Handbook and your departmental safety policy? Explain your responsibilities. ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- C4. Where would you find out more information about health and safety issues? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- C5. Does your department have a Safety Committee? If so, how often does it meet? ---------------------------------------------------------------------------------------------------------------------- D. Your work and safetyD1. The table below gives 20 hazards which are common in the university environment. Tick those which you might encounter in your line of work?
D2. State any other hazards specific to your work? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- D3. Describe any health surveillance which your school/department requires you to undergo? State the frequency and where the surveillance is carried out? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- D4. What type of personal protective equipment are you required to use for your work at the university? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- D5. Describe the procedure for reporting of hazards or faults which you discover at work? --------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- E. MiscellaneousE1. Give reasons for maintaining good housekeeping and a clear and unobstructed workplace? ---------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------- E2. Where is smoking permitted in your area of work? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- E3. What checks should you make before using any work equipment? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- E4. If you bring in electrical equipment from outside, what action should you take before using it at work? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- E5. Have you been designated a "user" of display screen equipment? If YES, has your workstation been assessed? What training will you be given? ---------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------- E6. Will your work involve much lifting and carrying? If YES, what is the date for your handling and lifting training course? ---------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------
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