Learning outcomes After studying this unit you should: understand the nature of entrepreneurship; understand the function of the entrepreneur in the successful, commercial application of innovations; confirm your entrepreneurial business idea; identify personal attributes that enable best use of entrepreneurial opportunities; explore entrepreneurial leadership and management style; identify the requirements for building an
2.4 Problems in closure Projects do not always go according to plan. If problems develop during the closure period there are particular difficulties. The following story is told by an integration manager of an IT project. 2.3 Closing the project Closing a project can be quite an emotional experience for team members who have worked together for some time, particularly if close bonds have developed. The manager of a project has some obligations to staff who have worked for some time on it. Build into the plan a closure interview with each member of staff, so that their contribution can be formally recognised and recorded. Staff may need help to recognise the skills and experience that they have gained and how these have been evidenced 2.2 Closure tasks The closing stages of a project need as much, if not more, attention as the early stages. Many of the final tasks in a project may seem rather tedious ‘housekeeping’ once the project's main purpose has been achieved. Nevertheless, there are a number of actions that must be taken to close the project and ensure that any necessary maintenance arrangements have been made. Make sure that all project staff actually stop work on the project. 1.2 What is handed over, and when? Not all handovers are at the completion of a project. In some projects there might be several different types of handover, which happen at different stages. For example, the Tate Modern was built within the shell of a disused power station, and an early handover point was when the building was purchased and became the property of the Tate Trustees. Such a handover is significant when a building may present long-term problems (in this case, contamination from its previous uses). Learning outcomes At the end of this unit you should be able to: explain the key components of project closure and their importance; plan an effective project closure; ensure that the project activities have been completed; be alert to problems that may need to be resolved at the closure stage; contribute to evaluating a project; plan personal development to improve your performance in managing projects. Acknowledgements The unit has been adapted for OpenLearn by The Open University Business School from The Open University course B713: Fundamentals of Senior Management Except for third party materials and otherwise stated (see terms and conditions), this content is made available under a Creative Commons Attribution-NonCommercial-ShareAlik 9 Summary This unit has focused on managing projects through people and how important this is in relation to: managing the relationship with stakeholders; motivating the project team to get results; dealing with senior management; building relationships across the organisation in order to encourage co-operation; satisfying the client and end user. Recapping on the learning obje 8 Satisfying the client and end user Most projects have an identifiable client or customer group which will benefit from or use the outcome of the project. The client may be external to the organisation which is implementing the project, for example, the customer for whom a new building is being constructed. Or the clients may be internal, for example, the users of a new IT system. As we have already seen, it is important that the client or end user shares and endorses the project's objectives and is actively involved in its dev 7.2.1 Labelling behaviour Signalling that you are about to suggest a solution to a problem or to ask an important question is one way of drawing attention to this and puts pressure on the person or persons at whom your signal is directed to respond. 7.1 Sharing the project As we have seen, the execution of a project may depend on the involvement and co-operation of several departments or functions within an organisation. If this is the case, then, for it to succeed, they must be prepared to share ownership of the project, be willing to work together to help the project achieve its objectives and be happy to release adequate resources when appropriate. The project manager and their team therefore have to create and maintain good relationships with all interested 5.2 Using political skills In particular, a project manager needs to employ good political skills in order to maintain the support of senior management, without allowing them to undermine or take over the project. However, this can raise questions about the ethics of their behaviour. Read the following account that was given by a member of an external consulting team working on a project for a local authority in Scotland. The project's objective was to revamp the structure of the council which had operated in much the 4.2 Assessing the strengths and weaknesses of a project team Those involved in a project may have skills that fulfil more than one aspect of the project agenda. This is likely to be particularly important in small-scale projects, where management of the content, process and control agendas are just as important to the project's success, but where fewer people are involved. 3 Identifying and involving stakeholders in a project For every project, there will be a range of individuals or groups who have an interest in the different stages of the project. It could be the end users of an IT system, the line managers who will be expected to lead a restructuring initiative throughout the organisation, or the marketing department which will promote a new product. The support of these stakeholders is essential, if the project is to succeed. Therefore a key responsibility of the project manager will be to identify these stak 4 Project inputs and outputs A project involves the transformation of inputs into an output or product. For example, people's mental and physical efforts, bricks and mortar, equipment or materials might be transformed into a new road, a municipal park or an advertising campaign. Or perhaps transformed into a stream of outputs or products, for example, attendances at a conference or exhibition, state school places or data from a new in-house costing system. The output or outputs might be used within the organisation 3.2.1 To draw a mind-map (manually) Put your paper (ideally a large sheet) in landscape format and write a brief title for the overall topic in the middle of the page. For each major sub-topic or cluster of material, start a new major branch from the central topic, and label it. Each sub-sub-topic or sub-cluster forms a subsidiary branch to the appropriate main branch. Continue in this way for ever finer sub-branches. You may Acknowledgements Except for third party materials and otherwise stated (see terms and conditions), this content is made available under a Creative Commons Attribution-NonCommercial-ShareAlike 2.0 Licence Grateful acknowledgement is made to the following sources for permission to reproduce material in this unit: Chris Stalker, He 3 Conclusion This unit has introduced a series of ideas that relate to campaigning and how organisations can adapt their outlook in order to achieve their campaigning goals. 2 Activity and questions Listen to the following audio clip between Terry O'Sullivan, Senior Lecturer in Management at the Open University Business School, and Chris Stalker, Head of Campaigning Effectiveness at the National Council for Voluntary Organisations. This audio clip is followed by a series of questions. It is suggested that you listen to the audio before attempting the questions. Click to listen to the audio clip. (13 minutes) 1 Problems facing campaigning organisations This unit aims to explore some of the problems campaigning organisations can encounter, and how such problems can be anticipated and even avoided. It consists of: a short case study about a parent teacher association which is campaigning for the lowering of the speed limit on roads within the vicinity of its school. an audio extract from a podcast interview on campaigning which forms part of the learning material for the OU Business Scho
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