Proposal development and submission
Any applicant for funding, should in the first instance contact their school representative. The Pre-Award team provides assistance to the Faculty of Science, Faculty of Medicine and Health Sciences, and Faculty of Engineering for all applications which are externally funded. The Centre for Advanced Studies (CAS) provide this support for the Faculty of Arts and the Faculty of Social Sciences.
This is mainly for any applications to Research Councils/Charities and other non-commercial bodies. We also provide support to schools with any financial/non-financial queries they have relating to submission/application process.
The Pre-Award team works in partnership together with colleagues in the academic divisions, departments, school managers, school / divisional adminstrators to provide comprehensive support across the research lifecycle from bid development through to project set-up of research awards.
Award and project set up
The RIS system is the University research management system which is set up to manage the process from pre-award through to award acceptance, coding and then on to manage the live project.
Often it is only the PI who is informed by the funder of the outcome of the proposal. When you receive notification that you have received an award the first step to take is to tell the Pre-Award team in Research and Innovation. The Pre-Award team will update the RIS system and check all necessary documents before passing for a research code.
The award letter from your sponsor and relevant paperwork should be forwarded to the Pre-Award team. They will ensure that necessary forms/documents are completed and passed for coding through the RIS system.
The Post-Award team will set up the account in Agresso to enable you to monitor and control your spending and for Post-Award Co-ordinators to produce invoices and claims on your behalf.
Once this is set up we will email the principal investigator, school manager and Head of Department if requested with a memo. This details your research award and includes the project code assigned, budget amount and Post-Award contact details.
Once you receive your email, please check your award has been set up as per your requirements and check the budget and terms and conditions from your sponsor – sometimes budgets are cut by the sponsor or specific conditions are required.
The Post-Award team supports the research activity of the University primarily by claiming research income from research sponsors and by ensuring that terms and conditions of external funders are complied with.
The team can help you with the following:
- Setting up your research award
- Managing the financial aspects of your research award
- Closing your research award
- What to do if your circumstances change
Research integrity, ethics and governance
The University is committed to maintaining the highest standards of integrity, rigour and excellence in all aspects of our research.
The University’s Research Integrity and Ethics Committee champions the training and embedding of a culture of research integrity and good practice across all areas of the University. It defines the University's research integrity and research ethics policy, establishes the process and procedures for providing oversight of research integrity and ethical review, and monitors best practice of research integrity and research ethics across the University.
The University of Nottingham’s Code of Research Conduct and Research Ethics provides a comprehensive framework for good research conduct and the governance of all research carried out across the University, including its international campuses.
The University of Nottingham also has a dedicated Code of Practice on Handling Allegation of Research Misconduct. The code defines research misconduct activities in line with the Concordat to Support Research Integrity.
Ethical review (and approval) is required where the research involves the participation of human participants, their data and/or their tissues. All parties involved with research should aim to maximise the benefit of the research and minimise any harm to participants, considering ethical issues throughout the research lifecycle.
Please contact your faculty’s Ethics Officer/s for the relevant Ethics committee and application process.
Research Involving NHS Staff, Patients, or their data or tissues may require HRA approval. If your research falls within the latter or is a clinical trial with healthy volunteers, please contact firstname.lastname@example.org, who will review and approve your application before it goes forward to an ethics committee and HRA approval.
Research staff conducting clinical trials must ensure the trial is registered, maintained and updated on an appropriate registry. Please see the Legislation, Guidelines and Codes of Practice under the Research Governance workspace.
Animal welfare and ethical review body
Studies involving work with animals will need approval via the University’s Animal Welfare and Ethical Review Body (AWERB). The AWERB will critically assess Project Licence applications and any request for research involving animals that is not covered by the Animal (Scientific Procedures) Act 1986. The AWERB considers many different areas when assessing applications. These include the scientific benefit of the work weighed against the cost to the animals involved, the application of the 3R's (Reduction, Refinement and Replacement) in the proposed work and also the facilities and expertise that are available at the establishment.
The contracts team provides legal support to the academic community and other professional services, in:
research contracts, grants and all related documents.
All agreements which are entered into on behalf on the University are reviewed by staff with appropriate legal expertise to ensure compliance with legislation, University policies and best practice.