Keeping your fundraising legal and safe
When planning an event, please start by gettingin touch with us on 0115 74 84809 or emailing supportus@nottingham.ac.uk so that we can help you to ensure your event is legal and safe. Please note, the Nottingham Breast Cancer Research Centre cannot accept liability for any loss, damage or injury suffered by you or anyone else as a result of taking part in a fundraising event. When you are fundraising for us, you need to make everyone aware that you are fundraising in aid of the Nottingham Breast Cancer Research Centre. Your activity is not one organised by or representing the charity.
Your responsibility
In law, you will be a trustee of funds raised and must ensure that all donations and sponsorship money from your event is paid to the Nottingham Breast Cancer Research Centre. You must inform potential donors if any of the funds you raise will not be paid to the charity. Please understand that if you do something that threatens or damages the name or reputation of the Nottingham Breast Cancer Research Centre, we will ask you to stop fundraising.
Food and alcohol
If you are providing food, you need to follow the simple guidelines for preparing, handling and cooking food set out by the Food Standards Agency. Visit food.gov.uk for more details. If you have asked a caterer to come to the event, you must ensure they provide you with a copy of their food hygiene certificate and public liability insurance.
Lotteries and raffles
The legislation surrounding lotteries and raffles cansometimes be confusing. Make sure you check the latest information and advice at gamblingcommission.gov.uk If your raffle lasts longer than 24 hours you will need a lottery licence and printed tickets which must have certain details on them. Please contact our fundraising team for help with this.
Health and safety
Ensure you have adequate first aid cover available for your event. Take advice from voluntary first aid organisations such as St John Ambulance when deciding the type of cover you will need. Some things to consider are location and type of event, size of the audience, proximity of medical facilities, duration and timing of event. Make sure you conduct a risk assessment to identify any risks at your event, there is more advice and a free risk assessment template to download at www.hse.gov.uk/risk.
Insurance
If your event involves the public, you will need public liability insurance. Your venue may already have their own insurance so remember to check with them. If you are using suppliers or contractors, you should obtaina copy of their risk assessment and public liability insurance.
Licenses
Some activities require a licence including, providing alcohol or live music, holding a collection, raffle or lottery, putting up signs/banners in public areas. This is not an exhaustive list so do check with your local authority to see if you require a licence for your event, or contact our community fundraising manager for advice.
Publicity material
When you are writing about your event, you need to say that it is being held “in aid of the Nottingham Breast Cancer Research Centre”. Please contact us if you would like to use our logo on your own publicity materials. Please also include our charity number using these words “The University of Nottingham has charitable status under the Education Act 1948 (Inland Revenuefile no. X15294).”
Under 18s
If you are under 18, your parent/guardian is responsible for you. Please show them this pack and ensure they are happy with what you intend to do.
Collections
Visit institute-of-fundraising.org.uk for the most up to date information on collections. For more advice on organising a collection, please contact our community fundraising manager.