Using the collection
Most of the East Midlands Collection is on open access in the Reading Room. It can be browsed by readers, and the majority of books and pamphlets, and some periodicals can be borrowed by library members.
Earlier and rare imprints (that is, items in the East Midlands Special Collection) are housed in the store, and must be produced by staff for consultation in the Reading Room.
Bound newspapers and the majority of maps are also in storage, and are available for Reading Room consultation only.
Anybody wishing to use materials from the store will need to register with the department.
Catalogues and Indexes
The collection is catalogued in the University of Nottingham Library Online Catalogue (UNLOC).
To identify the collection in UNLOC:
- put EMC (the code for East Midlands Collection) into the Search For field
- select “Special Collection” from the Field to Search drop-down menu
- The system will allow you to browse the first 1000 records
- Use the Modify or Filter options to narrow the search
The same search strategy can be used to identify items in the East Midlands Special Collection. Use the code EMSC.
The East Midlands Collection has its own classification scheme, which first divides the material by county, then arranges the books principally by geographical location, then by subject area. Thus for example, within the Nottinghamshire section all the books on Newark will be found together, subdivided by subjects such as history, transport, industry, recreation etc. Material on the East Midlands as a region is shelved in a section following the counties.
In general, books are arranged on the shelves in the order of the classification, but physical and other considerations impose the need for a number of different sequences. Oversize books (more than 26 cm high) are shelved after the ordinary book sequence. Then follow pamphlets and oversize pamphlets. Periodicals are shelved last.
Some unusually large volumes are shelved in separate units, and extra-large pamphlets are shelved in a plan-file and can only be produced by a member of staff. Microforms are shelved in classified order at the end of the sequence of items.
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