Quality Manual

Informing applicants about significant changes to a course of study before registration

This page provides guidance on how to communicate significant changes (to a course of study) to applicants before, and after, they have formally accepted an offer from the University. This information is primarily directed at staff based within the UK but may also be of interest to those at the international campuses.

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1.0 Purpose

This page provides guidance on the circumstances and communication of information where significant changes have been made to a course prior to registration.
 

2.0 Key Principles

2.1 Overview

Includes: communications responsibility; types of changes

All communications with applicants regarding significant changes to a course must be undertaken by the appropriate Admissions Office/Faculty Office/School Office. These changes might include:

  • Closure
  • Suspension
  • Withdrawal or granting of professional accreditation
  • Significant changes to programme content
  • Changes in costs 
 

2.2 Accepted and unaccepted offers

2.2.1 Accepted offers

Applicants who have accepted offers must not be contacted until a closure/suspension recommendation has been accepted by Quality and Standards Committee (QSC). These applicants must then be informed of their options in regard to transferring their application to another course within the University or to another institution.

2.2.2 Unaccepted offers

Applicants who have been made offers, but have not yet accepted them, may however be contacted at an earlier stage to be informed that a closure/suspension recommendation has been made. Such applicants must be told that the offer of a place is suspended until a decision has been made and will be withdrawn if the recommendation is accepted.

Where relevant, UCAS must be notified by informing the University UCAS correspondent when the closure/suspension recommendation has been accepted by QSC.

 

3.0 Version Control Table

Version Control Table
 Version Number Purpose/Change Approving Committee Date
 1.0 Reformatted to align with new University of Nottingham Policy Management Framework based on content last modified on 12/04/2022  QSC April 2025
       
       
 
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This content was last modified on 07 May 2025

 

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