Quality Manual
   
   
  

Module Enrolment Regulations

 

In order to qualify for an award, students must pursue an approved course of study.  It is the student’s responsibility to see that the selected combination of modules accords with the Regulations for their course. The selection of modules must be formally approved in line with the procedures within each School.

The University retains the right to not award marks for coursework or to allow students to sit examinations for modules for which they are not formally registered. 

The 'My Courses' channel on the Portal, available to all students, reflects the information held on the University’s central student records system, and provides guidance on how to rectify incorrect data.  In order to be formally entered for an examination, the student portal must accurately reflect a student's module enrolments.  It is the responsibility of students to ensure that the student portal contains the correct information prior to the publication of the definitive examination timetable.

Formal Approval

Students will be enrolled automatically onto any compulsory modules which form part of their programme of study. School approval is required for any other module selected from both the offering School, where the module is outside a student’s home School, and from the student’s home School. Approval for optional modules within a student’s home School must be sought in line with the School's procedures. This approval normally takes the form of an authorised signature on the Module Entry Form / Module Confirmation Form.

Change of Mind period

To provide students with an opportunity to change the modules they are studying, the University allows for the following two week ‘change of mind’ periods.

  • Autumn Semester – the two weeks immediately following University Registration. Students are able to change any (autumn, spring or full-year) optional modules.
  • Spring Semester – the first two weeks of the spring semester. At this point, students can change only spring semester optional modules.

During these periods, students are able to change their module choices by completing / amending their Module Entry Form (autumn) / Module Confirmation Form (spring). School approval is required. Students are not permitted to register for additional modules in order to compensate for a perceived poor performance in previous modules. 

Exceptional Amendments

After these ‘change of mind’ periods, a change to a module registration will only be accepted in exceptional circumstances and where the choice is formally approved, i.e. approval from the School offering the module and from the student’s home School on the Module Entry – Exceptional Amendment Form.  

Requests to change a module registration once the majority of the teaching for the module has been delivered (in the case of year long modules this will apply when the majority of teaching in the initial semester has been delivered) must be approved by Quality & Standards Committee. Such changes would only be possible when there are extenuating circumstance; please see the extenuating circumstances policy for examples of circumstances which would be permissible and must be formally approved by the offering and home Schools as applicable. The home School will make the case on behalf of the student. Cases should be submitted to the Student Administration team who will liaise with QSC. 

It is the student’s responsibility to ensure that any requests to change Module choices are notified to their School / Department immediately, as the University reserves the right to give marks only for Modules that the student is formally enrolled for. In these cases, a mark of zero may be awarded for the module a student is enrolled on, even though they have actually studied and successfully completed another module, on which they are not registered.

 

 

Registering for additional credits

The normal expectation is that registered students of the University enrol for modules in accordance with the appropriate University regulations and programme specification. Exceptionally, however, a student may be allowed to register for a maximum of 20 credits of additional credit-bearing modules in any one academic year (see 9e below).

When a student wishes to undertake a module(s) that cannot be accommodated on the course on which they are registered, the following procedure will apply:

1. The student should initially approach their School to confirm that the module(s) they wish to undertake cannot be accommodated on their degree course. For students registered on a Joint Honours degree, the School with overall administrative responsibility (the ‘lead’ School) for the course should be approached.

2. If the module(s) cannot be accommodated within the structure of the degree course, the student will be allowed to take them in addition to their degree course credits.

3. The student’s School should confirm the details of the additional module(s) that the student wishes to study using the normal module enrolment procedure (above).

4. If the module specification specifies a maximum number of available places, the School offering the module should always give priority to students who need or wish to take that module(s) as part of their degree course. It is for this reason that a student wishing to undertake an additional module(s) may have to wait until the normal module enrolment process has been completed before knowing for definite that they may enrol for such additional study.

5. Upon receipt of the completed Module Entry Form, Student Service Centre Staff will add these additional modules to the student’s record and arrange for a pro rata tuition fee to be charged to the student.

6. Once the student has completed the assessment for the additional module(s) as outlined in the module specification (i.e. submitted the coursework and/or sat the examination), the School offering the module(s) should inform the Student Service Centre so that the module(s) may be deleted from the student’s record to allow marks processing to operate as normal.

7. If the student does not pass the module upon their first attempt, the offering School reserves the right to refuse a reassessment opportunity. If a reassessment opportunity is granted, the student will be charged the appropriate reassessment fee (http://www.nottingham.ac.uk/fees/index.aspx).

8. If the student requires written confirmation of any details relating to the additional module(s), this should be provided by the School offering the module(s).

9. Students should note that:

(a) undertaking additional credits is done entirely at their own risk;

(b) any effect of the workload associated with the additional module(s) will not be accepted as an extenuating circumstance in relation to performance on their degree course;

(c) any credits awarded for the additional module(s) will not appear on the final transcript. Confirmation of any details associated with the additional module(s) is carried out exclusively by the School(s) offering the module(s) (8 above);

(d) any credits awarded for the additional module(s) will not be counted when determining either progression entitlement or an award of the University (including interim awards), irrespective of the student’s performance in such a module(s); 

(e) the maximum number of additional modules is limited to 20 credits per academic year and no more than 15 credits in any one semester.

 

 

 

 

 Revised December 2015

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