Video conferencing and broadcasting
Communicate, collaborate or broadcast with others.
Video conferencing and broadcast solutions range from group meetings to webinars and symposiums
Services can be used to host meetings at the University for both internal or external audiences
Note: Internal meetings or University hosted events should only use approved services (Zoom is not supported by the University).
Microsoft Teams meetings
Microsoft Teams is the preferred choice for all internal and external meetings.
- Host up to 350 people (including presenters) and can include anyone from inside or outside the University
- Provides a central chat space, optional event recording, and live interactivity between meeting attendees
- Can be shared via a web link to allow anyone to join
Guidance for setting up a Microsoft Teams meeting (SharePoint login required)
Engage is our primary service for recording lectures and seminars.
- Recordings or streams can be shared to a public audience, by setting a course to public
- There are no limits on the number of viewers
- A stream can be presented from lecture theatres or personal capture devices
- Multiple live streams can be shared to a public course. A public course does not allow interaction with chat and questions.
Further information about Engage
Microsoft Live Events
A Microsoft Live Event:
- Is a streamed broadcast service that can reach thousands of people. It is hosted within Microsoft 365 and brings presenters together in a shared space
- Requires support to schedule an event, as the number of concurrent streams is limited, and assistance is needed with producing
- Can be limited to specific groups of people, be available to all of the University, or be made public
- Can be recorded, have closed captions (with auto translation), and host a text based moderated Q&A
The Virtual Broadcast Group offers advice and guidance for using Microsoft Live Event (SharePoint login required):
Virtual Broadcast Group SharePoint site
StarLeaf video conferencing suites
StarLeaf is available to staff on request.
- Communicate with room-based video conference systems and mobile or desktop users
- Video conferencing suites can be used to host meetings across campuses, for interviews, multi-site group work and distance learning
- Staff can also join a video conference using StarLeaf on their mobile, tablet or desktop devices
Booking a call
Before booking a video conferencing call, please consider the following:
Type of call
- Two-way i.e. one location to one location
- Multi-site i.e. one location to numerous locations. Not all suites are capable of multi-site connections so check which type of call you need before booking
You will need the following information about the other site(s) you are calling before you can book the call:
- The IP address of the other unit(s)
Submit a video conference booking request
Please give a minimum of three full working days notice
Video Conferencing suites are centrally bookable via the Timetabling Office.
- Law and Social Sciences A103
- Sir Clive Granger Building A43
- Trent A19 (Trent Committee Room)
- Exchange Building B35a
- Dearing Building C47
- Si Yuan Centre A22
King's Meadow Campus
If a Video Conferencing suite is not required or unavailable, we recommend University staff use Microsoft Teams. For more information and guides on how to use Teams, please visit the Office 365 SharePoint site (SharePoint login required):
Microsoft Teams SharePoint
Help and support
Campus IT support can provide technical support for video conferencing calls, if required. For bookings between 8am - 6pm, Monday to Friday this service is free, but outside of these hours there is a charge for technical support.
For support, or to arrange a system demonstration, please contact the Campus IT support team for the location of your booked room.
Campus IT Support
View case studies and scenarios using these conferencing services (SharePoint login required):
Virtual Broadcast Case Studies
Self Service requests