HR staff discussing HR policy issues

The Human Resources Department (HR) is critical in providing strategy, policy, procedures and advice ensuring we continue to get the best from our staff throughout the entire employee life cycle. This includes delivery of effective recruitment and staffing solutions.

This section provides you with a clear, step-by-step guide to recruiting the best staff in your area. It covers all the stages of recruitment; from approval to fill a post, (ework) grading a post, advertising, interviewing (including giving feedback), induction to your legal obligations.

This information is accessible to University of Nottingham staff only via Workspace, however, please see below the areas where guidance and templates are available.


Identifying a Vacancy

How to assign a level and create a role profile. Also includes information on virtual panels and the process for professorial and APM7 appointments.

Obtaining Authorisation for a Vacancy

Summary instructions for raising an ATF in Vacancy Manager.


How to write an advert; redeployment advertising; how long to advertise and where to advertise.



Includes guidance on short-listing; use of Vacancy Manager; applications from redeployment applicants and from those with convictions.

Interviews, Assessments & Selection

Preparing for and inviting candidates to interview and selecting the panel. Also includes selection and assessment methods and how to conduct the interview.

Making an Offer

How to make an offer of employment; informing candidates and giving feedback.  Also includes recruitment checks.



Preparing for and inducting a new member of staff. Also includes research passport guidance.

Last edited Nov 15, 2017