University Codes of Practice and Rules

Trent Building and lake  

Within this section, our aim is to provide codes of practice, rules, and policies, which are clear and simply written, to provide guidance on good practice.


Access to Human Resources Records

The HR Department hold record’s which include personal and employment detail. This section provides more detail on that information, and how to access these records.

Advice on Severe Weather Conditions

At times, severe weather conditions can cause disruption. This section gives guidance in relation to managing such situations.

Conflicts of Interest, Gifts & Hospitality

The University must maintain high standards as a keeper of public funds. This section gives guidance when offered gifts or hospitality.


Copyright Policy

University staff generate numerous materials in which copyright exists. This section gives guidance on copyright and its protection.

Electronic Mail

This section highlights good practice when using the University email system.

External Work

This section provides detail on the University policy when undertaking external work.


Fraud Policy

All members of staff have a responsibility for prevention and detection of fraud. This section gives more detail including definition of fraud and responsibilities.

Intellectual Property (IP) Policy

This section provides the Intellectual Property (IP) Policy.

Job Share

This section provides information on the University Job Share policy and includes eligibility and how to apply.


Meeting Times  

This section provides guidance for all University staff in arranging internal meetings, which are likely to be inclusive of staff with diverse working patterns.


This section provides guidance for all University staff regarding personal relationships within the University.

Telephone Calls

This section provides guidelines on the use of the University telephone system for private telephone calls.


Safeguarding Policy

Any member of staff involved in work where children or vulnerable adults are involved in University activities, should be familiar with safeguarding best practice. 

Public Interest Disclosure Code (Whistleblowing)

The guidance in this section sets out the procedure under which any suspected malpractice should be reported.

Refreshments &
Breaks for Staff
During the Day

This section provides operational guidance on entitlements to breaks for members of staff.


Relocation of Staff to Other Sites/Schools/
Departments within the University

If job changes, involving relocation are planned, there will be a process of consultation with all of the employees concerned.  This guidance gives detail of the process.

Research Ethics and Integrity

The University of Nottingham requires all of its staff and students who are engaged in research to maintain the highest standards of integrity in the conduct of that research.


You will normally be required to live within reasonable daily travelling distance to and from your University base.


Secondment Policy

This section provides guidance for staff and managers seeking development opportunities on secondments.

Social Media Policy for Staff

Provides advice and guidance to all staff in the use of social media both professionally and privately.

Travel and Expenses Policy

Travel and Expenses Policy for UK based employees AND individuals engaged by the University travelling on University business.


Use of Personal Data

The University will observe at all times, the data protection principles whilst using your personal data for any legitimate issues.

Volunteering Scheme for Staff

Community Partnerships is engaged in involving the University in active engagement with its local communities, schools and colleges. One of the activities is the staff volunteering scheme.




Last edited Aug 11, 2023