Quality Manual
  

Applicants with Criminal Convictions

The UCAS application and the University direct application requires applicants applying to regulated courses to declare any relevant criminal convictions.  Regulated courses are those which require a DBS clearance to enable a student to complete the course.  The University does not require applicants to other courses to declare criminal convictions however it is required if applicants wish to stay in University owned or managed accommodation (see later guidance).

Declaration of criminal convictions for 'Regulated Courses'

Any declaration of a criminal conviction will not form part of the initial academic assessment of the application.  Should the Admissions tutor wish to make an offer of a place to an applicant who has declared a relevant criminal conviction for a regulated course this will need to be considered prior to issuing an offer of a place.

In the event of an academic offer being agreed the application will be passed to the Head of Admissions (UCAS/UTT) or Head of Admissions (Direct).  The Head of Admissions will contact the applicant to request further details of the offence, including, if applicable, references from probation officers.  This information will then be sent to the course director for the course applied for and the Campus Life Director to consider whether the applicant is able to comply with regulatory requirements and to decide the applicants suitability to study on the regulated programme or to practice in the regulated profession.  This may involve carrying out an enhanced DBS check prior to offer and consulting partner organisations such as the NHS, this will only be done with the applicants permission.

Applicants with criminal convictions applying to stay in University owned or managed accommodation

The University will ask all applicants who make an application to stay in university owned or managed accommodation to declare any unspent criminal convictions.  We will use this information to ensure we adequately assess any risk posed to others staying in university owned or managed accommodation.

A criminal conviction can become 'spent' after a period of time.  The length of time it takes to become spent is defined by the Rehabilitation of Offenders Act 1974 and depends on the sentence or disposal made by the court following the conviction.  Until that period has passed, the conviction is considered 'unspent' and should be declared.  Further convictions can impact when other convictions become spent.  Sentences of over four years in prison cannot become spent.  Most cautions, reprimands and final warnings become spent immediately, so will not normally be 'unspent'.  You can find further details at http://www.legislation.gov.uk/ukpga/1974/53

If an applicant wishing to stay in accommodation declares an unspent criminal conviction the application will be passed to the Head of Accommodation Services who will contact the applicant to request further details of the offence, including, if applicable, references from probation officers.  This information will then be sent to the Campus Life Director who will carry out a risk assessment to confirm if by staying in university accommodation the applicant poses a risk to other students or staff.

The Campus Life Director may make one of the following decisions:

  • The applicant can stay in university accommodation without any further conditions
  • The applicant can stay in university accommodation subject to further conditions
  • The applicant cannot stay in university accommodation

The University will only use information relating to criminal convictions where the law allows us to do so in line with our Data Protection Policy.  Personal data relating to criminal convistions will be retained confidentially and securely and access to that data will be strictly controlled.

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