Quality Manual

Annual Monitoring

Schools are expected, on an annual basis, to monitor each of their courses to ensure that no major difficulties have arisen and that appropriate opportunities for improvement have been identified. This annual information feeds into a wider cycle of quality assurance and in turn enhances the student experience on programme.

All taught programmes leading to a University award must be monitored, including those offered at the international campuses; this includes sub-degree and taught postgraduate courses. Other issues to be considered will be requirements of accrediting bodies and any issues arising from collaborative course provision. Joint Honours courses and other joint degrees should be monitored by the lead School. UG and PGT programmes will be monitored on separate cycles. 

The School at UNUK campus should also ensure that programmes run at the overseas campuses (either separately or jointly across campuses) should be included in deliberations at School level.

At the module level, the minimum requirement is for each module convenor to consider annually any changes needed to their modules and to submit these amendments to the School for approval.

 What does Annual Monitoring include?

  • Handling and consideration of External Examiners' reports
  • External confirmation of standards
  • Review of modules, including changes to curriculum, delivery and assessment, and any changes (in response to changes in programme learning outcomes and otherwise)
  • How changes have been communicated to students
  • Quantitative Data Sets (QDS); used to evaluate student performance
  • Statements of Responsibilities
  • Feedback from students (facilitated by the Students' Union)




Schools are required to complete an annual monitoring return for each programme run in the year reported on (annual monitoring reflects on the previous cycle of activity). The UK head of School has responsibility for QA activity (which can be delegated via a Statement of Responsibilities) and should ensure coverage of programmes, on all campuses, in returns. 

Feedback from previous reports, External Examiner reports, student feedback, in-School activity and changes, should be reflected upon to produce a written account and a summary of the actions which will be taken as a result. The return may encompass a number of related courses which are being monitored together. The completed return should be returned to annual-monitoring@nottingham.ac.uk by the designated deadline. 

The Quality and Standards team

The Quality and Standards team will provide Schools with lists of the programmes for which reports are expected. Previous reports and External Examiner reports will be made available on the Annual Monitoring Workspace. The team will run an annual training session on the process, and provide advice and guidance to Schools to support the process. 

When returns have been completed by the School, the Quality and Standards team will complete the relevant sections of the forms ahead of review by Quality and Standards Committee. Quality and Standards will also provide comment on the External Examiners’ reports and responses received, including confirmation of their view of the achievement of UK threshold academic standards, plus any issues arising from consideration of the QDS. 

An overview report of the process, including External Examiner comments on comparison across campuses, positive and negative themes and an analysis of reports received from Schools will be produced for Quality and Standards Committee. 

Strategy, Planning and Performance

SPP produce the QDS for Annual Monitoring in Tableau. 

The Students' Union

The Students' Union will complete an Annual Monitoring Student Feedback form, which include pro forma questions on student engagement and experience and return these to the Quality and Standards team for review by Quality and Standards Committee.  

Quality and Standards Committee

Quality and Standards Committee receive and review all completed Annual Monitoring returns and Annual Monitoring Student Feedback forms, and complete a Pro Forma for each School. 

The Inter-Campus Quality Officer will review the summary of External Examiner comments on comparison across campuses and School Statements of Responsibilities and report any issues or areas of best practice to the Chair of QSC.

The Chair of QSC will produce a summary report, by reviewing the Pro Forma produce by the Committee and feedback from the Inter-Campus Quality Officer, for Teaching and Learning Board. 



Schools will receive feedback following consideration of their annual monitoring submissions by Quality and Standards Committee; this includes the completed Annual Monitoring returns, Annual Monitoring Student Feedback Forms and completed QSC Pro Forma. This will be made available to Schools on the Annual Monitoring Workspace.

Research Degree Annual Monitoring

Taught Annual Monitoring form

What is the deadline for returns from Schools?

UG: Friday 1 December 2017

PGT: Friday 9 March 2018


Where should completed forms be sent?




  • QDS: Quantitative Data Set

  • SPP: Strategy, Planning and Performance
  • QSC: Quality and Standards Committee



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