1. Scope of Policy
This policy only applies to students on doctoral level and Master of Philosophy degrees who are eligible for a thesis pending period. Students on one year research degrees (for example, Master of Research) do not have a thesis pending period.
2. Entitlements in the Thesis Pending Period
Students who have completed their research and the period of registered study as required by regulations may enter the thesis pending period. In this period of 12 months (for students who were registered full-time) or 24 months (for students who were registered part-time) or less, the student will be entitled to the use of library facilities and University computing facilities but not to facilities for research. The student will also be entitled to a minimum of six meetings (either face-to-face or electronically) with their supervisor and for the supervisor to read and comment on one draft of their thesis prior to submission.
3. Procedure for applying for an extension to the Thesis Pending Period
All applications should be submitted with supporting evidence to Student Services or equivalent for consideration on behalf of Quality and Standards Committee. The aim will be to notify you of the outcome of your application within 2 weeks.
Other than in exceptional circumstances applications will only be considered if received by Student Services no less than 3 months in advance of the end of the thesis-pending period.
All applications require the support of your principal supervisor and your Head of School.
All applications should include a plan detailing:
- Which thesis chapters are complete
- What work remains to be done on incomplete chapters
- A time-line for the completion of outstanding work and a date for submission of the completed thesis.
Requests for extensions will only be considered as a result of circumstances affecting the thesis pending period, and not the period of registered study.
Students on MRes, MSc and MA by Research degrees are not entitled to a thesis pending period, but nonetheless must use this procedure if they need to apply for an extension to their submission deadline.
If an extension request is granted, the fee listed in the University's Fees Schedule will be payable.
4. Procedure for applying for an extension to a resubmission or period of time allowed for minor corrections
1. Students who have already completed their examination and have further corrections or a re-submission to undertake should also use the procedure above (see 3) to apply for extra time.
5. Example Circumstances
The following have been agreed by the University as circumstances that would normally result in an extension being granted and those which would normally not.
Examples of circumstances which would normally lead to the approval of an extension to the thesis-pending period:
- Exceptional personal circumstances (eg illness, hospitalisation, accident) if significantly impacting on the writing-up process
- Death of close relative, or illness of close relative where student is the carer
- Illness or death of partner
- Prolonged jury service
- Expeditions for sport of national significance (providing the extension is acceptable to your funding body)
- Requirement for a student to undertake military service
Examples of circumstances which would not normally warrant an extension to the thesis pending period:
- Taking up employment during the thesis-pending period
- Voluntary service overseas