Mailroom Services

If you would like to organise a regular collection from your department, you need to set up an incoming mail tray and outgoing mail tray. The mailroom can provide you with the red and green mail bags for your mail. Please contact the mailroom on mailroom@nottingham.ac.uk with the following information:

• The exact room and location within a department you would like the mail collecting from
• The frequency you would like your collections
• The charge code for your department or project code

If you are unsure of the address, use the Royal Mail Address Finder 

When posting something to someone in the UK, write the address like this:

• Addressees' name
• House number and street name
• Locality name (if needed)
• Town (please print in capitals)
• Full postcode (please print in capitals

Mark clearly the service you require in the top left-hand corner of the envelope/packet/parcel.

Mark clearly and separate international letters.

If you want to make sure your post can get back to you, don’t forget to include your UK return address on each item. Items that cannot be delivered will be returned to you.

Advice on size-based pricing can be found at Royal Mail Price Finder.

All external mail is sent second class unless the envelope is marked otherwise. It is worth noting that costs are now related to envelope size as well as weight and departments can save money by folding A4 documents into A5 or DL envelopes where possible. 

Please clearly write the receivers name AND department. We encourage the use of recycled envelopes for sending internal mail. Please make sure you cross out any old receiver names and departments. 

Internal mail is picked up on all delivery runs. Morning mail is sorted at pickup and where applicable is delivered the same morning if possible. Mail picked up in the afternoon is delivered the next day.

The Mailroom requires advance notice of bulk mailings, please contact the mailroom on mailroom@nottingham.ac.uk with the following information:

• Quantity of items
• The size of the items I.e., letters/packets/boxes
• The service you require I.e., 1st Class/RMSD/Courier
• Location of the collection

All overseas mailings should be separated, all addresses should be orientated the same way and face forward.

If your department is moving location to another room or building, the Mailroom requires notification. If you would like to have the mail held at the Mailroom until the move is complete or redirected to the new location, please contact the mailroom on mailroom@nottingham.ac.uk with the following information:

• Department name
• Current location
• New location
• Moving date

The university has insurance which will cover your goods during transit, the minimum cost for each policy is £8.00. We recommend this as it is significantly cheaper than DHL’s insurance. If you are taking University of Nottingham equipment off site and require it to be insured whilst in transit or off-site you should fill in this form. 

Please tick the box to retain a copy of the form, once it has been submitted you will no longer be able to access the information.

University Park

Highfields Postbox on Beeston Lane and Jubilee Avenue roundabout by the west entrance.

Portland postbox – B floor, south entrance opposite porter’s office.

Cripps Hall Post Box – Located at Welcome Point Reception.

Cavendish Hall Post Box – Located in main foyer below the post.

Derby Hall Post Box – To the left of the main entrance to the Main Hall / Ark Bar.

Lenton Hall Post Box – To the left of the old reception desk.

Nightingale Hall Post Box – On the right in the main corridor after the double doors.

Willoughby Post Box – To the right of the old reception.

Jubilee Campus

Exchange Building – Located near the cash machine at the front of the exchange building.

Newark Hall – located inside the main foyer near to reception.

Sutton Bonington

CampusAgricultural College Post Box - located on College Road, opposite the entrance to the sports centre.