Estates Office

Mailroom Services

University of Nottingham Mailroom Services

Based on the Kings Meadow Campus the mailroom processes all internal and external mail and packages for the University.

Our aim is to deliver every item of mail as cost effectively as possible, to the correct address, without loss, damage or delay.

Please remember our team are only as good as the information supplied by you. If you change building or department, please email us at

For all enquiries and advice on postal matters please contact

0115 951 3011 

Ext 13011

Opening Hours are:

Monday – Friday
07:00 –16:00


For student postroom services go here

Meet the team

Mailroom Manager - Steven Prior 

Senior Mailroom Operative - Yvonne Hill

Team members:

James Holland, James Nettleton, Laura Wilson, Marie Shelton, Paul Swift, Roger Fitch, Tracy Roberts, Steven Currier. 



UoN Mailroom

Kings Meadow Campus

Lenton Lane




Opening Hours:

Monday - Friday 7.00am - 4.00pm

tel: 0115 951 3011

ext: 13011



Student Post Room

Derby Hall

Beeston Lane




Opening Hours:

Monday - Friday 10.00am - 6.00pm

KMC map

Based at the Kings Meadow Campus the Mailroom processes all the mail for the university.

List of services provided by the mailroom

  • UK mail
  • International mail
  • Royal mail Next day / special delivery / recorded delivery
  • Parcel and overnight services DHL / Parcel Force
  • Internal university mail
  • Importing goods from UK and overseas

CN22 Form DHL Form 

Frequently asked questions

Sending and receiving mail

If you would like to organise a regular collection from your department, you need to set up an incoming mail tray and outgoing mail tray. The mailroom can provide you with the red and green mail bags for your mail. Please contact the mailroom on with the following information:

  • The exact room and location within a department you would like the mail collecting from
  • The frequency you would like your collections
  • The charge code for your department or project code
How to address items

If you are unsure of the address, use the Royal Mail Address Finder 

When posting something to someone in the UK, write the address like this:

  • Addressees' name
  • House number and street name
  • Locality name (if needed)
  • Town (please print in capitals)
  • Full postcode (please print in capitals

Mark clearly the service you require in the top left-hand corner of the envelope/packet/parcel.

Mark clearly and separate international letters.

If you want to make sure your post can get back to you, don’t forget to include your UK return address on each item. Items that cannot be delivered will be returned to you.

What is the cost of sending items

Advice on size-based pricing can be found at Royal Mail Price Finder.

All external mail is sent second class unless the envelope is marked otherwise. It is worth noting that costs are now related to envelope size as well as weight and departments can save money by folding A4 documents into A5 or DL envelopes where possible. 

Sending internal mail within university departments

Please clearly write the receivers name AND department. We encourage the use of recycled envelopes for sending internal mail. Please make sure you cross out any old receiver names and departments. 

Internal mail is picked up on all delivery runs. Morning mail is sorted at pickup and where applicable is delivered the same morning if possible. Mail picked up in the afternoon is delivered the next day.

Bulk Mail Collection / Mail Shot

The Mailroom requires advance notice of bulk mailings, please contact the mailroom on with the following information:

  • Quantity of items
  • The size of the items I.e., letters/packets/boxes
  • The service you require I.e., 1st Class/RMSD/Courier
  • Location of the collection

All overseas mailings should be separated, all addresses should be orientated the same way and face forward.

Lost or damaged goods (enquire about goods that have not arrived)
If the item has been sent via royal mail without a tracking number, please see Royal Mail’s Guidance.
Moving Department

If your department is moving location to another room or building, the Mailroom requires notification. If you would like to have the mail held at the Mailroom until the move is complete or redirected to the new location, please contact the mailroom on with the following information:

  • Department name
  • Current location
  • New location
  • Moving date
Insurance for items over £60

The university has insurance which will cover your goods during transit, the minimum cost for each policy is £8.00. We recommend this as it is significantly cheaper than DHL’s insurance. If you are taking University of Nottingham equipment off site and require it to be insured whilst in transit or off-site you should fill in this form

Please tick the box to retain a copy of the form, once it has been submitted you will no longer be able to access the information.

Post Box locations

University Park

Highfields Postbox on Beeston Lane and Jubilee Avenue roundabout by the west entrance.

Portland postbox – B floor, south entrance opposite porter’s office.

Cripps Hall Post Box – Located at Welcome Point Reception.

Cavendish Hall Post Box – Located in main foyer below the post.

Derby Hall Post Box – To the left of the main entrance to the Main Hall / Ark Bar.

Lenton Hall Post Box – To the left of the old reception desk.

Nightingale Hall Post Box – On the right in the main corridor after the double doors.

Willoughby Post Box – To the right of the old reception.

Jubilee Campus

Exchange Building – Located near the cash machine at the front of the exchange building.

Newark Hall – located inside the main foyer near to reception.

Sutton Bonington

CampusAgricultural College Post Box - located on College Road, opposite the entrance to the sports centre.



Estates Office

The University of Nottingham,
University Park,
Nottingham, NG7 2RD