CLA Data Collection: January - March 2026
The Copyright Licensing Agency (CLA) are carrying out a data collection exercise from 19 January to 6 March 2026 as part of our CLA Higher Education Licence requirements.
What is the CLA?
The CLA is a non-profit organisation that provides licences allowing institutions to use copyright-protected materials for teaching, research, and administration without seeking individual permissions.
Our CLA Higher Education Licence covers photocopies, scans, and digital copies for these purposes.
Why is this taking place?
From time to time, institutions are asked to share details of the published content being reused. This enables the CLA to pay royalties to the authors, publishers, and visual artists whose work is being re-used.
The University of Nottingham last took part in this exercise in 2017/18.
What do I need to do?
If you photocopy or print published materials to share with others (e.g., resources for students), you must report these copies during the seven-week exercise.
What materials are included?
In scope
- Photocopied or printed materials intended for sharing
- Course packs containing multiple extracts (chapters, pages, images)
Some examples of relevant data include:
- Photocopying of books, journals, periodicals, etc. including extracts or line quotes
- Making copies of copies
- Copyright content transcribed and used in a printed resource such as a presentation/handout.
- Open resources and material from hybrid publications, where a mix of copyright and open access content is included (particularly in journals or other collections of work)
- Resources provided to non-credit bearing students (e.g. professional or short courses).
- ‘On-copying’ of born digital - where a digital resource is printed out then used to copy from - made under the CLA licence is subject to the same terms as a photocopy so should be included
Out of scope
- Materials produced by the Scanning for Teaching service
- Copies for personal use only (including Scanning for Personal Use)
How to report copies
To report photocopied and printed materials to the CLA:
- Visit the Online Reporting Form – you will also find a QR code that links to this on university printers
- Complete all fields, including the quantities
- If you have copied from more than one publication, under ‘Do you have any more titles to submit’, please select ‘Yes’. You can record up to ten titles at a time.
- Once you have added all the details, please click Submit.
We recommend bookmarking the link for easy access throughout the data collection period.
Course packs
Any course packs will be uploaded separately. If you have a coursepack, please contact your rep or email copyright@nottingham.ac.uk
Help and support
Your local rep will contact you before the exercise begins. For questions, email copyright@nottingham.ac.uk.
Frequently asked questions
Answers to frequently asked questions will be added here.