The term ‘withdrawal’ is a broad term which indicates the process by which a student may leave the University other than through the successful completion of their programme of study. This page provides information on the process that a student may use to do this and ways that the University can instigate this process. There are funding and, where relevant, Visa implications to withdrawal.
2.1 Student-Led Withdrawal
Where a student no longer wishes to continue with their programme of study, they may withdraw from the University. To withdraw, the student must follow the procedure described in 3.0 Roles and Responsibilities.
2.2 University-Led Withdrawal
Students may be withdrawn from their programme of study and the University for a variety of reasons:
- Outcome of the fitness to practise process
- Failure to abide by University Regulations (e.g. non-payment of fees)
- External compliance issues (e.g. UKVI regulations)
- Student fails (or ceases) to attend or engage in their programme, according to Academic Regulations
- Student fails to arrive or enrol for their studies in the academic year
- Death of a student
The process for withdrawal in these circumstances can be found in the relevant sections of the Quality Manual.
2.3 Fees and Funding
Withdrawal from the University will have financial implications in relation to, for example, funding to the University, fees due to the University, maintenance loans stipend or other funding that a student receives. Schools should always remind students of the need to consult their funding body, the Funding team and the Fees and Charges team (UK) and the Finance Office (Malaysia) before withdrawing from their programme of study.
3.0 Roles and Responsibilities
Students considering withdrawal are advised to discuss their circumstances with their Personal Tutor and/or Course Director (or in the case of PGR students, with their Supervisor), who will be able to help the student decide if a withdrawal is the appropriate course of action, before submitting their withdrawal form, which can be found below.
The student is responsible for completing the forms as described below.
When a student withdraws from their study, their registration and status with the University is cancelled and all relevant authorities (where known) will be informed.
It is the student’s responsibility to ensure that any sponsor or legal requirements are complied with when withdrawing.
For apprentices, the Professional and Work-based Learning team will oversee the funding and contractual process.
Students who withdraw from study are advised to consult the Visa and Immigration Team for immigration advice before submitting their withdrawal form to the relevant Student Service Centre or equivalent office.
4.1 Process for student-led withdrawal
Students must submit the relevent form from the list below to Student Services
5.0 Related Regulations, Policies and Procedures
6.0 Version Control Table
Version Control Table
| Version Number | Purpose/Change | Approving Committee | Date |
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| 1.0 |
Reformatted to align with the new University of Nottingham Policy Management Framework, based on content last modified on 11th July 2023 |
QSC |
July 2024 |
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