Requesting open access funding
What funding is available?
There are currently block grants available to cover your Article Processing Charges (APCs) if your work is funded by one of the UK Research Councils (RCUK) ( including NC3Rs, but excluding Innovate UK and the UK Space Agency) or a member of the Charity Open Access Fund (COAF) (including the Wellcome Trust).
Both these grants have additional regulations on how these funds can be used and further information can be found on their webpages:
APC charges for research not covered by these funds will require authorisation from your Head of School or authorised signatory for the project code provided. Some publishers will waive APCs on a case-by-case basis and some funders may allow fees to be charged to the grant. Please discuss with your publisher or funder directly.
The University also have a number of agreements with certain publishers that provide APC discounts. Our webpage APC deals for authors has more information.
How do I access the funding?
Please complete the OA funding application form and return with a copy of your Author Accepted Manuscript by email to firstname.lastname@example.org
Please refer to the 'guidance and notes' on page 2 of the form to help you. Please note if you do not include all of the required elements in your application then this may cause delays. In order to sign the form digitally, download it to your PC and open it with Adobe Acrobat Reader. Please be aware that not all web browsers support the electronic completion of the form.
Open access funding application form
It is vital that you acknowledge your funders in the correct way within your paper. This is a requirement of RCUK and COAF funding in order to support data and text mining to ensure compliance and track funded papers.
Please see the RIN Guidance for the funding template. Our make your publications count webpage provides further guidance.
Flowchart: OA funding application process
Expanded text version of the OA funding application process flowchart
Author submits completed OA funding application along with the author accepted manuscript to email@example.com.
The application is processed and reviewed.
If the form is not completed in full, the form is returned to the applicant. We assess if the paper is eligible for funding and verify if there is funding available.
We contact the applicant to inform about the outcome.
If positive, an invoice (addressed to the University of Nottingham) will be requested or, if the University has a prepayment account with the publisher, a prepayment code will be given to the applicant which should be provided to the publisher. Once the APC is paid, the article must be immediately available under open access after publication.
We will deposit the AAM into ePrints after receiving the application form. When the article is published and made open access, applicants are required to replace the AAM deposited in ePrints with the final published version and update the article details. Applicants should also update their eStaff profile.