Depositing your research output

1. The Depositor’s Rights and Responsibilities  

 The Depositor hereby confirms that,  

• They control or are permitted to control rights consistent with copyright ownership over the deposited output.
• They grant to University of Nottingham under this agreement a non-exclusive, irrevocable, sublicensable, worldwide licence to distribute copies of the deposited output. 
• They understand that outputs deposited under the university’s Open Access Publications Policy with Rights Retention, will have a Creative Commons Attribution (CC BY) licence applied automatically by the University of Nottingham Publications Repository (“Repository”). The right to choose an alternative suitably permissive licence is retained by the author(s).  
• They have secured sufficient permissions to ensure that the deposited output does not and shall not infringe any intellectual property rights.   
• They have checked to ensure that jointly owned or third-party copyright material included in the deposited output has been acknowledged.   
• They understand that once the output is discoverable via the Repository, a citation to it will always be discoverable. The right to update it is retained by the author(s). 
• They understand that Repository administrators may remove the output without notice in-line with the Rights and Responsibilities set out in this licence. 

2. The University of Nottingham Rights and Responsibilities  

The non-exclusive licence grants the University to use the deposited output in the following ways: 

• Distribute copies (including the abstract) worldwide, via any medium for the lifetime of the Repository, under end-user licence terms specified in the Repository Licence. 
• Electronically store, copy or reformat the output, or do any other act restricted by copyright, to the extent necessary to ensure future preservation and accessibility.  
• Act on behalf of the UoN author(s) to issue publishers with prior notification of the licence granted by the Depositor to help ensure the validity of the Repository licence. 
• Shall incur no liability for the work in the event of breach of intellectual property rights or any other right in the material deposited.  
• Shall be under no obligation to take legal action on behalf of the Depositor or other rights holder(s) in the event of breach of intellectual property rights or any other right in the material deposited.  
• If a situation or concern is raised by an author(s) where the removal of an output from the Repository is needed for academic or administrative reasons, Repository administrators shall remove the output from public view in the first instance and investigate the concern before a final decision on take-down is made (considering any relevant licence terms if applicable). The university will not unreasonably withhold permission to remove a deposited output.  

This service is offered by University of Nottingham Libraries to help you deposit research outputs in RIS.

How to use the service

Email the Open Access team at  openaccess@nottingham.ac.uk with ‘Mediated deposit request - Date of Acceptance: DD.MM.YYYY’ in the subject line. It is vital that you include the date of acceptance (and, if applicable, of publication) in the subject line so that the team can prioritise requests in line with REF eligibility deadlines. 

Please send a separate email for each item you would like us to deposit for you. 

Email the open access team

Please make sure you include the following in your email:

For long-form publications (such as book chapters, monographs and edited collections)

Email subject heading: 

'Mediated Deposit Request - [Funder - if applicable]; Date of publication: DD.MM.YYYY'

• Name of publisher (full title, not an abbreviation)
• If not on the manuscript, names of co-authors, and editors (if part of an edited collection)
• Schools or Departments of Nottingham authors
• PDF of the Author's Accepted Manuscript (AAM) or the final Version of Record (VoR)
• Licence for manuscript file to be released under from repository
• Link (URL) to the version of the manuscript on the publisher’s website

Postgraduate research students wishing to deposit a publication in RIS should note:

1. If you also have a staff role then you will have access to RIS in order to deposit outputs yourself.

2. If you have a UoN co-author, the co-author should deposit the output.

3. If neither of the above methods applies, use the Mediated Deposit Service.