Quality Manual

Assessment regulations

This page contains the University's regulations for the completion of assessed coursework, examinations and mixed assessments. Its content is relevant to staff and students across all of the UK, China and Malaysia campuses.

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Please be aware that during academic year 2019/20, the University introduced exceptional regulations in response to the Covid-19 pandemic. This page was previously affected by these arrangements and has been documented accordingly. 

Further details can be found in the "Exceptional regulations applied in response to Covid-19" section below.


Assessed coursework regulations

Includes: submission; hard copies; deadlines

  • All assessed coursework should be submitted electronically wherever practical, except for cases where it is physically impossible due to format (e.g. physical models, hand-written fieldwork, laboratory or project notebooks/diaries, complex or hand drawn graphics or scientific notation not supported by current technologies etc).
  • Schools should not otherwise request the submission of hard copies.  Cases where work is not submitted electronically will be reviewed by Faculty Associate Pro-Vice Chancellors (APVCs) annually to ensure consistent practice. 
The standard deadline for submission of coursework on all campuses should be 15:00 local time. It is recommended that deadlines are set on Mondays, Tuesdays, Wednesdays and Thursdays.
 

Examination regulations

Includes: expectations; late arrival; Regulations 1 - 2

  • Students must attend all examinations set as part of their programme of study.
  • Students must submit coursework required by their programme of study.
  • If a student has extenuating circumstances which they believe may affect their performance in assessed coursework or examinations, they should submit an extenuating circumstances claim (EC), by the deadline set in our Extenuating Circumstances Policy.
  • If a student has extenuating circumstances which they believe caused them to miss some or all of an examination, they should submit an extenuating circumstances claim (EC), by the deadline set in our Extenuating Circumstances Policy.
  • If a student misses an examination or fails to submit coursework and has no extenuating circumstances the University's Regulations governing attendance and engagement will be applied.

For more information about the Regulations governing attendance and engagement, please consult the following:

Regulations governing attendance and engagement

Regulation 1

  • Students late for an in-person written examination who arrive before one hour of the examination has elapsed shall be permitted to sit the paper. No extra time shall be allowed, whatever the reason for their lateness.

For more information, please consult the following:

Extenuating circumstances

Regulation 2

  • Students late for any written examination who arrive one hour or more into the examination shall not be permitted to sit the paper.
 

Missed assessment regulations

Includes: leaving the examination; missing an assessment; weighted average; deadlines and penalties; student responsibilities; Regulations 3 - 8

Regulation 3

  • No student shall be permitted to leave the examination within the first hour. 

Regulation 4

(a)   A student who misses an assessment (this includes not submitting assessed coursework prior to the meeting of the relevant Board of Examiners) may submit an extenuating circumstances claim. 

If the student is offered a further assessment, the timing and form of this will be at the discretion of the student's School and will be regarded as the first attempt at the assessment.

For more information about extenuating circumstance procedures, please consult the following:

Extenuating Circumstances procedure

(b)   If a student misses an assessment and is offered and declines another opportunity to take the assessment, the original mark will be used.  

(c)   If a student is offered another opportunity to take an item of assessment through the extenuating circumstances process, and declines the offer, then the original mark will be used.

(d)  If a student takes up the opportunity for further assessment described in (a) or (b), and subsequently achieves a lower mark, the original (higher) mark will be used. 

For more information about the University's academic regulations, please consult the following category:

Academic regulations

Regulation 5

(a)  Students will be regarded as missing an assessment with sufficient cause if they have an upheld extenuating circumstances claim for circumstances in which the relevant Board of Examiners judges that it would be unreasonable to expect the student to have attempted the assessment.  Boards will reach that judgement on the basis of evidence and recommendations provided by the School.

(b) Where possible, students must make their School aware of circumstances that may constitute sufficient cause prior to the meeting of the relevant Board of Examiners/Extenuating Circumstances Committee.

For more information about extenuating circumstance procedures, please consult the following:

Extenuating Circumstances procedure

Regulation 6

  • Where the student has, with sufficient cause and an upheld extenuating circumstances claim, missed an assessment which counts for 50% or less of the overall module mark, the marks obtained from completed assessments may be used as the overall module mark on a 'part for whole' basis.  A Board of Examiners may recommend this course of action only after considering the relevant learning outcomes.

This regulation does not remove the need to offer the student another opportunity to take an assessment.

Regulation 7

  • A student who misses a timetabled assessment without sufficient cause will receive a mark of 0% in that assessment. 

Regulation 8

(a)   A student who submits assessed coursework after the deadline (and as modified by any extensions granted by the relevant School) shall have the mark for that coursework reduced by 5% for each normal working day (including vacations but not weekends, public holidays or University holidays) that has passed since the deadline, until a mark of 0% is reached. For example, an original mark of 67% would be successively reduced to 62%, 57%, etc. 

(b)   Notwithstanding (a) above, a student's School may specify any length of time after the coursework deadline as the point at which a mark of 0% will be awarded, so long as: the period is not longer than that which would arise from the application of Regulation 8 (a) above; and the period is given in writing to the student at the beginning of the module. 

(c)   In all circumstances, a student will receive a mark of 0% if, without sufficient cause, the coursework has not been submitted prior to the meeting of the relevant Board of Examiners.

 

Online examinations

Where online exams are completed via Moodle, there is a requirement for completed papers to be uploaded within a given timeframe. 

This timeframe is equal to the duration of the exam plus any period of ‘technical time’ permitted, where the latter is intended to ensure that any technical difficulties experienced with the upload/download of papers can be dealt with. 

The duration of the exam plus the technical time gives us the upload deadline. Where a paper is uploaded past the upload deadline, the student may submit an Extenuating Circumstance (EC) claim.

The criteria to be used when considering each case is:

  • The strength of the evidence of any disruption and its duration. 
  • The length of the exam and how much potential advantage has been gained through late submission.
  • The clarity of communications sent to students about time allocated for uploading and the consequences of late submission.
  • The requirements (if any) of any relevant Professional, Statutory and Regulatory Bodies (PSRBs).
It is noted that not all online exams are taken in a format where late submission is possible and that some examinations are proctored. These exams are outside of the remit of this policy. Students should follow local guidance on how to proceed in these cases.

Possible outcomes

  • Where a paper is uploaded no more than 5 minutes after the upload time:

Paying particular attention to the potential advantage that might have been gained through late submission and the consequences of decisions made by the EC panel for the student, the EC panel may approve the paper for marking.

  • Where a paper is uploaded after the specified upload time and the additional 5 minute window:

EC panels may offer a first sit reassessment; this reassessment will take place at the first opportunity.

 

Exceptional regulations applied in response to Covid-19   Flag of United Kingdom   Flag of China   Flag of Malaysia

Please be aware that the following Exceptional Regulations were developed and applied during academic year 2019/20 in response to the coronavirus pandemic. These records are campus specific and should be read in conjunction with all other content on this page.

The active application of these arrangements then ceased at the beginning of academic year 2020/21. Any outcomes from their application during academic year 2019/20 will, however, continue to be honoured and used in all decisions regarding those affected. 

For more information about the Exceptional Regulations as a whole, please consult the following:

Exceptional Regulations: Covid-19 - 2019/20 - 2020/21

 
If you have any problems or queries relating to this page, please contact:

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Student Services

 
 
This content was last modified on 08 April 2022

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