Cycle to Work scheme

The University offers a comprehensive Cycle to Work scheme accessible through the Employee Hub.

You can order your bike from a huge number of independent bike shops, online stores such as Wiggle or popular bike suppliers such as Halfords, Decathlon, Evans, Rutland Cycles and many more. You can search available suppliers through the Cycle to Work section of the Employee Hub.

Operated on a salary sacrifice basis, the scheme allows employees to hire a bike and equipment from the University for twelve months. After this period the University may, at its discretion, transfer ownership to the employee.

Step-by-step guide

  1. Find a bike shop that is a member of the cycleplus or cycle2work scheme. Search for your nearest shop through the Employee Hub Cycle to Work pages.
  2. Once you’ve decided what bike and accessories you want the University to buy, get a written quote from the shop.
  3. Enter the details of your quote on the Employee Hub Cycle to Work page for the relevant scheme - cycleplus or cycle2work. When entering the quote you must accept the hire agreement electronically.
  4. An email notification of your quote will be sent to the University's Pension and Benefits Services to review. If appropriate, the quote will be approved and the hire agreement accepted electronically on behalf of the University.
  5. A Cycle to Work voucher will be emailed to your email address. This should be taken to the bike shop and exchanged for the bike and accessories.
  6. The electronically signed hire agreement gives the University authority to vary your terms and conditions of employment and you are entering into a salary sacrifice arrangement for a period of 12 months. The reduction in salary may attract savings in Income Tax and National Insurance.
  7. After 12 months the University may offer the option to transfer ownership of the bike and accessories to you. If you do not want to accept the transfer of ownership, the University will arrange collection of the bike and accessories from you.

Calculate your costs

To calculate the monthly salary sacrifice amount and the savings you could make, use the calculator on the Employee Hub Cycle to Work page. 

Frequently asked questions

In addition to the information below, you can access FAQs via the Cycle to Work section of the Employee Hub.

If you have any other queries, please contact the scheme helpline on 01908 303498 or email

Can I hire a bicycle over the £1,000 voucher limit?
No, you can only hire a bike and equipment up to a maximum of £1,000 in total.
How long do I have to wait for my voucher?
It may take up to 10 working days for the voucher to be received.
I’m on a temporary / fixed-term contract – can I still join the scheme?
In joining the scheme you are committing to 12 monthly payments, so must have at least 12 months remaining on your employment contract and be paid through the University’s payroll. Due to tax rules, it is not possible to join the salary sacrifice scheme and make one full payment upfront and still receive the Income Tax and National Insurance savings. If your contract is for less than 12 months, it may be possible to join the scheme and receive the tax benefits whilst employed by the University and then have the outstanding payments taken from your final month’s net pay, but this would not attract the full Income Tax and National Insurance savings. 
If your pay varies from month to month, please ensure that your pay will cover the monthly deductions for the scheme.
After joining the scheme, what happens if I leave my employment at the University?
In these cases any outstanding payments are taken from net pay so do not attract the full Income Tax and National Insurance savings.
Can I hire a bike from a shop in the Cyclescheme that isn't in Nottinghamshire?
Yes, provided they are a shop that accepts Cycle to Work vouchers. You can check this through the Cycle to Work website. It may be possible to add a cycle retailer who is not currently a Cycle to Work supplier. Use the ‘contact us’ section of the Cycle to Work website to request if this is possible.
Do I need to insure the bike?
Although the bike is, technically, owned by the University, you are responsible for the bike during the hire period so it is your responsibility to arrange adequate insurance cover for the bike.
Can I join a scheme a second time after I have completed paying for the first scheme I joined?
Yes, provided you have finished and have paid your 12 monthly instalments and the bike has been either transferred to you or collected by the University.
Can I purchase a bicycle under one of the schemes for a family member?



Sustainability Team

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