Your visa responsibilities
Your student visa comes with important conditions, restrictions and responsibilities.
When your visa is granted, check the decision letter, the entry clearance vignette (the sticker in your passport) and your biometric residence permit (BRP) when you receive it. Read these carefully and make sure you understand and follow any conditions included them this.
This can include:
- the visa duration – when you can enter the UK and the date of your visa expiry
- police registration – see below for guidance
- restrictions on working in the UK – degree level students are usually allowed to work 20 hours a week during term time and full-time during your vacation periods, while courses below degree level allow up to 10 hours per week, and students on visit or short-term study visas are not granted permission to work.
Students and other visa holders from some countries, who are coming to the UK for more than six months, must register with the police after arriving in the UK. Check the UK government website for details of the countries this applies to.
If you need to register with the police, this will be stated in your visa decision letter and entry clearance vignette (visa sticker in your passport).
Ordinarily you must arrange to register within seven days of arriving in the UK, but if you are self-isolating due to Covid-19 travel restrictions (quarantine), you must complete your self-isolation period first, meaning that the seven-day rule is relaxed. You will need to book an appointment and complete some actions before attending, including making a payment of £34 to the police via bank transfer.
Updates. If you already have a police registration certificate which you need to update with new details such as new address, passport or visa, you will need to attend an appointment. If you have been outside the UK for less than 12 months, please follow the steps below except for step 2 (you do not need to make a payment). You must take your certificate with you to the appointment. If you have been outside the UK for more than 12 months, you will need a new certificate and should follow steps 1 to 4 below.
How to register with Nottinghamshire Police - if you live in Nottingham or Nottinghamshire
Step 1 - book an appointment to register with the police on University Park campus. If you have dependant family members aged 16 or over who need to regiser, please book an individual appointment for them. Staff members are also welcome to use this service.
Only one appointment per person. If you need to cancel or reschedule, you must follow the link in your appointment confirmation email to do this.
Appointments will be at Cherry Tree Lodge (number 13 on the University Park campus map)
Step 2 - pay £34 to Nottinghamshire Police, via bank transfer. Payment confirmation will need to be shown to the officer at your appointment, so you must do it in advance. They will need to see their account details as proof that the funds have been sent correctly using your Surname as payment reference.
You can transfer the money from your bank account, either via online banking/banking app, or in person at your bank branch. We recommend taking a screenshot when making the transaction, so that they can see the account details you have sent the money to. The police cannot accept cash, cheques or postal orders.
Bank Transfer instructions
Please deposit £34.00 (per person) into the following bank account belonging to The Nottinghamshire Office of the Police and Crime Commissioner.
Sort Code: 20-63-33
Account Number: 80601470
Please quote reference: YOUR SURNAME
For international payments; IBAN: GB56BARC20633380601470, SWIFT: BARCGB22. Please be aware there may be a charge associated with using international payments which is out of the control of Nottinghamshire Police.
Step 3 - complete the registration form (PDF). You must print and complete this and take it to your appointment in hard copy. You may have already been given a printed copy when collecting your BRP.
Step 4 - attend your appointment, bringing the following documents with you:
- Completed regisration form (see step 3 above)
- Visa (entry clearance sticker in your passport and Biometric Residence Permit (BRP), or UKVI letter)
- Payment confirmation such as online banking screenshot
Please make every effort to arrive on-time. If you are more than 10 minutes late, or if you arrive at a time which is not the time and date you booked for, it is likely that you will be asked to make a new appointment.
At the appointment the police will record personal details including your passport/visa details and UK address. The police will provide you with a registration certificate. Keep this in a safe place and don't lose it. You must arrange to update your certificate if you change your address, receive a new passport or visa, or need to change other personal or family details recorded at the time of your police registration. You will need to present up-to-date the certificate in future visa applications.
Responsibilities to the university
As a student visa holder, you have certain responsibilities while you are in the UK, under the UK Visas and Immigration (UKVI) regulations. The university also has certain responsibilities as your immigration sponsor.
It is very important that you are aware of these responsibilities and comply with them as conditions of your stay in the UK. Failure to comply can lead to suspension or withdrawal from your course, and may affect your immigration status.
Your immigration responsibilities
- Provide the university with your passport and visa or BRP so that we may take scans for our records
- Keep your contact details in the UK up to date via MyNottingham, including any change of address
- Register for your course on time each academic year – see our guidance on late arrival if you may arrive late
- Study while you are in the UK, keeping a good attendance on your course with no significant gaps or absences
- Follow University processes if you decide to defer or suspend your studies or withdraw from your course
- Return home if you defer or suspend your studies, withdraw from your course or if your course is terminated
- Follow the immigration rules if you change education provider, meaning you must make a new visa application
Our responsibilities as immigration sponsor
- Take copies of your passport and visa or BRP and keep these recorded
- Keep up-to-date records of your contact details, including any changes of address
- Check your registration and report non-registration to UK Visas and Immigration (UKVI)
- Monitor your attendance and report unauthorised non-attendance to UKVI
- Monitor any changes of status and report deferrals, suspensions, withdrawals and course terminations to UKVI
- Notify UKVI of any significant changes in your circumstances, such as a change of course or successfully completing your course if this is earlier than expected
Changes to your study status
If you need to make any changes to your study plans, such as transferring to a different course, extending your study period, suspending your studies or withdrawing from the university, see our guidance on student status changes and implications for your student visa, to understand your responsibilities and the university's in these circumstances.