If your question is not answered below you may wish to visit the following webpages for further information:
You can check availability and book a room through the Web Room Booking System. Please see the Web Room Booking System instructions for help with using the system.
If you have any issues logging on to the system please email us so that we can check if there is an issue affecting all users. If the issue relates to your username and password or access rights you will need to contact the IT Service Desk.
For advice regarding booking a room please contact us on x18180 (internal only) however please note we do not accept booking requests over the telephone as we require an audit trail for bookings made.
Nottingham University Hospital staff can submit room booking requests through the NUH Web Room Booking request form.
Once the form has been submitted we will check availability for you and contact you with confirmation of what has been booked.
Booking requests for recognised societies must go through the Students' Union. Please visit the Student Union office, C Floor Portland Building or phone 68748 (internal).
For any other purposes students are not able to book rooms. You may need to ask a member of staff to book a room on your behalf or you can hire a room through the Nottingham Conferences team.
If you wish to modify a booking please email us and explain what you would like to change (including the original date, time, room, booking description).
If you wish to cancel a booking made via the Web Room Booking System you will need to log onto the system as usual and select ‘My Bookings'. This will show you a list of all your current bookings and provide the option to cancel.Alternatively if the booking not made by the Web Room Booking system please email us outlining the cancellation details (including the date, time, room and booking description).
University of Nottingham Staff can check the facilities a room has on the Web Room Booking System.
Type in your username and password. The booking screen will appear. On the left hand side in the location section select 'click here to view facilities for the rooms that match your selected criteria'. You can then select the relevant room (where it is underlined) to open a new window detailing the location information including equipment, photograph, layout etc.
Term Time Opening Hours
Non Term Time Opening Hours
Monday-Sunday 24 hours (Access to the rooms is via the security office in the Trent Building.)
Monday – Saturday 08:00-21:30
All other buildings
If you wish to use centrally bookable rooms outside these hours, you will need to contact the Estates Office Helpdesk as a charge will be applicable and out of hours porter and cleaner cover will be required.
A list of porter extension numbers can be found below. If your building is not listed please contact the Estates Office Helpdesk who will be able to advise.
Sir Clive Granger
Hugh Stewart Hall
14637 (hall manager)
Law & Social Sciences
Kings Meadow Campus
Sutton Bonington Campus
Derby Medical School
If there are two events that appear to be taking place in the same room, the easiest way to rectify the issue and verify the rightful occupants is to view the room timetable via the web, available by clicking on the link below:
If this is not available, please contact Timetable Services on 18180 or email firstname.lastname@example.org to ascertain who is supposed to be in the room and to ensure that both parties are allocated into appropriate locations.
Room timetables can be accessed from the following webpage:
Portland Building, University of NottinghamUniversity Park
Nottingham, NG7 2RD
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