UniCore
Guidance for using our HR, Finance and Procurement system
UniCore is a modern system that is integrated and secure
Staff can use UniCore to book annual leave, access payslips, view staff contact details and organisation charts, record Appraisal and Development Conversations (ADC), view university jobs, record sickness and other absences, manage research, make purchases, claim expenses and access reports
University suppliers can use UniCore to host their catalogues, submit invoices, check the status of payments, and update contact information and bank details
Log into UniCore
- Click on ‘company single sign-on’
- You may be asked to use Multi Factor Authentication or to enter your university login details
- Suppliers and External Unitemps staff only: Log in with your user ID and password
Guidance and requesting help
Please select the link that is relevant to you:
Information for university staff
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Please visit the following links first:
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If you still require help, use the relevant support point so that we can assist you promptly:
Useful links:
Information for HR Casual staff
Information for Unitemps staff
Information for Postgraduate Research students
If you are a Postgraduate Research student that makes purchases, please view these demo videos to find out how to complete the following tasks in UniCore:
- Your approved orders have been moved from Agresso to UniCore. You will be able to goods-receipt these in UniCore if you have received the item(s) that you ordered.
- You can use UniCore to make purchases but you will need to use new codes. Please contact your School/projects administrator to request your new codes.
For any help, please use the relevant support:
Information for contractors
Information for suppliers of goods and services
UniCore brings better integration between tendering, contracting and invoicing.
University suppliers can undertake the following tasks in UniCore:
If suppliers have any questions or require support, they should email newpaymentsystem@nottingham.ac.uk.
Which supplier systems have been replaced by UniCore?
The following systems are in the process of replaced:
- Business World finance system - This was used for invoicing and payments. Suppliers can run enquiries and reports but will be unable to make amendments.
- SciQuest e-catalogue - This was used to host catalogues and price files. Suppliers no longer have access to this.
- InTend e-procurement portal – This was used for tendering. Existing tender negotiations will continue through this portal, but it will be phased out during early 2025.
How were suppliers affected during the cutover period?
All suppliers were notified of the UniCore cutover period. So that UniCore could be configured for go-live, we needed to temporarily pause some processes and stop using the systems that we were replacing. This is known as the ‘cutover period’ and is a common part of any IT system replacement.
We greatly appreciated the support and patience of our suppliers as the following processes were affected between Monday 14 October and Monday 25 November 2024:
- University of Nottingham staff were unable to raise purchase orders.
- We were unable to pay invoices during this time. Purchase orders should always be clearly marked on invoices in a consistent place so efficient payments can be made in UniCore.
- Suppliers were unable to update price files during this time.
Details about our previous HR and Finance systems can be found on this page.