UniCore

Guidance for using our HR, Finance and Procurement system

UniCore is a modern system that is integrated and secure

Staff can use UniCore to book annual leave, access payslips, view staff contact details and organisation charts, record Appraisal and Development Conversations (ADC), view university jobs, record sickness and other absences, manage research, make purchases, claim expenses and access reports

University suppliers can use UniCore to host their catalogues, submit invoices, check the status of payments, and update contact information and bank details

Log into UniCore

Click on ‘company single sign-on’
You may be asked to use Multi Factor Authentication or to enter your university login details
Suppliers and External Unitemps staff only: Log in with your user ID and password

Guidance and requesting help

Please select the link that is relevant to you:

Information for university staff

Please use the relevant support point so that we can assist you promptly:

How to request help
Enquiry type	How to request support
How do I complete a task in UniCore? Common troubleshooting Local processes	Review the UniCore training resources Ask your local Operations Manager Post a question in the Teams UniCore Forum
I cannot log into UniCore I cannot complete a process I see technical errors in UniCore	Complete a UniCore support form
HR enquiries	Raise a Service Request using the HR Helpdesk in UniCore If you need to chase a Service Request that you have already raised, please add a message to your request (see video above) If your request is about a payroll cut-off date, enter the subject 'pay effecting mm/yy' into the subject field If you cannot use the Helpdesk, email the relevant team
Payroll enquiries	payroll@nottingham.ac.uk
Purchasing policy and transaction enquiries School funded scholarships, bursaries, grants and prizes	BB-FM-Buyers-team@exmail.nottingham.ac.uk
Procurement enquiries (central contractual issues and guidance)	If you regularly make purchases, you can post a question in the Teams Procurement Forum Alternatively, email procurement@nottingham.ac.uk
Expenses	expenses@nottingham.ac.uk
Booking corporate travel	travel@nottingham.ac.uk
Purchase cards	cards@nottingham.ac.uk
Mandatory training	br-pdsupport@exmail.nottingham.ac.uk

Information for HR Casual staff

You will need to use UniCore to complete and submit your new timesheets, dated from Monday 25 November 2024.

You can also use UniCore to:

If you cannot log into UniCore, please complete this UniCore support form (login required).

For all other support, use the HR Helpdesk in UniCore and select the ‘Casual work and assignments’ category. If you cannot use this, email br-hr-casuals@exmail.nottingham.ac.uk.

Information for Unitemps staff

You will need to use UniCore to view payslips dated from November 2024.

You can also view and update your personal details and payment details in UniCore.

If you cannot log into UniCore, please complete this UniCore support form (login required).

For all other requests email unitemps@nottingham.ac.uk.

Information for Postgraduate Research students

If you are a Postgraduate Research student that makes purchases, please view the UniCore purchasing demo videos.

You can use UniCore to make purchases but you will need to use new codes. Please contact your School/projects administrator to request your new codes.

For any help, please use the relevant support:

Not all Postgraduate Research students need to use UniCore to complete their studies. If you need to make purchases and you cannot access UniCore, please contact your school/faculty operations team. They may complete this UniCore access request form for you, or may give you evidence of approval for you to complete the form yourself.
If you require any other support for UniCore, please complete this UniCore support form (login required).
For purchasing policy and transaction enquiries email BB-FM-Buyers-team@exmail.nottingham.ac.uk
For procurement enquiries (central contractual issues and guidance) email procurement@nottingham.ac.uk

Information for contractors

For contractors that are contingent workers

You can use UniCore to:

Complete HR, Finance or Procurement tasks that may be part of your role
View staff contact details and organisation charts
Complete mandatory training, as your role requires

If you cannot log into UniCore, please complete this UniCore support form (login required). For all other support please email HR-Employment-Services@nottingham.ac.uk.

Information for suppliers of goods and services

University suppliers can undertake the following tasks in UniCore - click to view the guides:

If suppliers have any questions or require support, they should email procurement@nottingham.ac.uk.

Invoices should be sent to pdfinvoices@nottingham.ac.uk.

For payment enquiries, please email paymentservices@nottingham.ac.uk.

Details about our old HR and Finance systems can be found on this page.