Services for Students

Invigilation

 

Exams Ops recruit and manage invigilators to be a part of Registry and Academic Affairs supporting examination provision.

We employ University of Nottingham Postgraduate research students (PhD, MPhil and Professional Doctorate only) and individuals from the wider community to act as invigilators for main and alternative arrangement examinations, in both paper based and computer based exam formats.

Examinations take place on University Park Campus, King's Meadow Campus, Sutton Bonington Campus (near Loughborough), as well as at Derby Medical School.

 

About invigilation

Main invigilation duties

  • Collecting examination papers from the Exams Office
  • Preparing examination rooms
  • Time keeping
  • Actively patrolling during examinations
  • Dealing with problems/queries during the examination by following guidelines set out by the University
  • Providing assistance to students where appropriate
  • Collection of examination scripts at the end of the examination
  • Returning examination scripts to the Exams Office

 Essential criteria

  • Applicants must be a postgraduate research student registered at the University of Nottingham, or be from outside the University.
  • Excellent command of English
  • Confident computer user (web based applications and Microsoft Word)
  • High degree of personal initiative and responsibility
  • Reliable and dependable
  • Proven ability to follow procedures
  • Demonstrates a sensitive approach to individual students

Payment

Role

Hourly rate (including holiday pay)

Mains room # students

AEA room # students

Lead - Senior  (DRSV & KMC only)*

£11.67

200+

N/A

Lead - Plus*

£11.42

75-199

15+

Lead

£10.65

1-74

1-14

Assistant/Pool

£10.31

>1

>1

 

* - Roles not applicable for Unitemps Invigilators

Invigilators are employed as casual workers and as such, there is no minimum number of hours guaranteed. Non-students are employed as casual workers via HR department of the University and students are employed via Unitemps.

Due to Unitemps pay scales, student invigilators can only work in the roles of Lead Invigilator or Assistant Invigilator. Various hours are available from approximately 8.00am to 8.00pm Monday to Saturday during examination periods. Further guidance for casual workers is available here.

 

 

Examination dates for the 2021/2022 academic session         

Examinations

Autumn semester

Monday 17 January 2022 to Saturday 29 January 2022 - including Saturday 22 January 2022

Spring semester

Monday 16 May 2022 to Saturday 4 June 2022 - including Saturday 21 May and 28 May 2022

As 2 & 3 June 2022 are now bank holidays it is our aim to finish the exam period on Wednesday 1 June

Late summer resits

Monday 15 August 2022 to Friday 26 August 2022 - including Saturday 20 August 2022

 

Recruitment                                                                                   

The application window for the 2021/22 academic session is now CLOSED. If you wish to be considered for the 2022-2023 academic session, please email invigilators@nottingham.ac.uk

Please Note:

If you are a current/active invigilator, you do not need to re-apply for invigilation work.

 
 

 

Departmental Invigilator Requests

Information for departments

Invigilators are hired and trained by Exams Ops team for the purpose of supporting centrally scheduled examinations and termtime Rogō examinations.

Important Information for the 2021-2022 Academic Session:

During the 2021-2022 Academic Session assessment is primarily remote however, there are some exceptions to this. If you require invigilators for an in-person examination please contact the Exams Office ensuring that you allow at least 6 weeks before the examination date so that invigilators can be procured, trained and given a new CA/Unitemps number to enable payment.

For Departments wishing to run in-house written examinations during termtime, Exams Ops will facilitate the Department’s access to invigilators but Departments need to ensure that there are valid Casual Assignment numbers or Unitmeps roles set up with HR/Unimtemps so payment can be made from your budget. Exams Ops shall no longer organise invigilation services on the Department’s behalf. This does not apply to Rogō examinations which the Exams Ops will continue to support and provide invigilators for. 

Exams Ops can share the list of Invigilators who opt in to work for In Departmental exams, if requested. Departments need to ensure that they liaise with the invigilator(s) and set up a Casual Assignment number with HR prior to using an invigilator. Departments can also request to use Exams Ops’ student invigilators who are registered with Unitemps. Departments will have to book the invigilators under a separate job with Unitemps and payments should be made by using the departmental budget code.  Again, this needs to be done prior to invigilators commencing work. 

In house exam procedure

All invigilators are trained in the policies and procedures outlined in the Invigilation Training Manual, and in accordance with the Quality Manual. For guidance on centrally scheduled examinations, please refer to the Invigilation Training Manual (available here). Departments should brief invigilators on any specific in-house requirements which differ from central procedures. Departments should in every instance be aware of, and accommodate any alternative arrangements for students.

Departments are welcome to contact Exams Ops for assistance with general queries or guidance on any examination procedure. Exams Ops shall not be responsible for the conduct of invigilators in examinations which are not managed centrally or are not Rogō. 

Rates of pay

Departments are responsible for submitting invigilator payments directly to Payroll for in-house examinations. Invigilators are Casual Workers and should therefore be paid by submitting to payroll a CSV09 (electronic), or a PAY01a (paper), using a departmental project code. These forms are available on Workspace.

Before any invigilation work is carried out, each invigilator should provide his or her payroll number and current casual assignment number. Please note that Departments are responsible for setting up the casual assignment number for your department and the invigilator is responsible for ensuring they provide an accurate, in-date assignment number to be paid with.

The Exams Ops rate of pay for invigilators can be found in the Payment section above. If you wish you pay at a different rate, please ensure invigilators are made aware of this in advance. Please also make clear to invigilators what hours you will be paying for time before and after examinations for administrative duties.

Contact list

If you would like a list of invigilators who have indicated they are willing to be contacted to fulfil departmental requests, please email our invigilators team.

Departments must contact Exams Ops directly to request the contact list. The list should not be passed between Departments. Invigilator details should be kept secure and never shared with third parties, or with other invigilators. As this list may change, Departments are responsible for requesting an updated copy regularly.

Some invigilators are trained in computer-based exams, whilst others are not. Please make your exam requirements clear when you send requests. Please also make clear where, when, and to whom invigilators should report, as well as their role – e.g. lead, assistant. When contacting invigilators, please also clearly state that it is a departmental exam request. 

 

 

 

 

 

Student Services

University Park
Nottingham
NG7 2RD

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