Services for Students

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Thesis pending

Students whose programme of study lasts for less than 4 years (8 years in the case of part-time students) and who have completed their research and the period of registered study, may enter the thesis-pending period. In all cases the thesis must be submitted within 4 years (full-time) or 8 years (part-time) of the start of study or within 12 months (full-time) or 24 months (part-time) of the end of registration, whichever is the lesser unless the terms and conditions of a studentship held by an individual vary this. More information on the regulations can be found here.

Entering the thesis pending period is one of the possible outcomes of your annual review. Most students enter the thesis pending period upon finishing the registered period of study, but you can also choose to enter the thesis pending period early or alternatively request a further period of registered study. You should discuss your options with your supervisor in the first instance.

During the thesis pending period you will still be entitled to use the library and University computing facilities but not the facilities for research as this stage of your study should be concluded.

The information on this page will signpost you to different processes and policies that may apply during this stage of your researcher's journey

Registration in Thesis Pending

You can only register in your Thesis Pending period if you are a full-time student, and for a maximum of 1 year.  Local authorities will provide an exemption of council tax for a maximum period of 4 years.

Registering in your thesis pending period may allow you to be exempt from Council Tax. You should always check with your individual Council as to their exemptions.

Some sponsors of international students also require their students to register in thesis pending.

If you want to register you need to download and complete the Registration in Thesis Pending form before you commence your Thesis Pending period. Late applications will not be accepted.

Please note- there is a fee payable to register in your Thesis Pending Period, please see Tuition Fees pages, here

Registration in thesis pending form


Entering Thesis Pending early

If you have completed your research and the minimum period of registered study as required by regulations, you may enter the thesis-pending period earlier (before the agreed end of your registered period of study).

This would normally be an outcome from your final annual review, and it would have to be approved by your supervisor and Head of School.

Your thesis pending period will NOT extend as a result of this request. Please complete the form below and submit to Student Services.

Request to enter thesis pending early form


Supervision in Thesis Pending

During the thesis pending period you are entitled to a minimum of six meetings (either face to face or electronic) with your supervisors and for the supervisors to read and comment on one draft of your thesis prior to submission.



Extension to Thesis Pending and/or Submission Deadline

In exceptional circumstances an extension to the thesis pending period (or submission deadline) may be granted. All applications should be agreed with your School and submitted with supporting evidence to Student Services for consideration.

You can access the “Extension to Thesis Pending Period form" and find the regulations here. Normally, only circumstances affecting your thesis-pending period can be considered.  Requests based on circumstance which occurred prior to your thesis pending period will be refused.

Normally, a maximum of 6 months (12 for part time students) extension will be granted for a first request. Second or subsequent requests which will exceed 12 months (24 months for part time students) will require approval by the University’s Quality and Standards Committee.

The fee for an agreed extension to the thesis pending period can be found in the fee schedule.

Extension to thesis pending form

Quality Manual extension to thesis pending regulations and form


Notification of Submission

You are required to submit a thesis for examination before the conclusion of the thesis-pending period. You must give formal notice of at least 3 months to your School of your intention to submit.

The School should ensure that Student Services office is informed so that the procedure for appointing examiners can be initiated. Any delay in submitting your Notification of submission form can lead to a delay in your examination taking place. For more information on the examination process please go here.

Your supervisor’s signature on the Notification of submission of thesis form acts as confirmation that:

  • the thesis is the result of work done mainly while you have been registered as a student of The University of Nottingham
  • you have been given appropriate plagiarism guidance
  • you have been advised on thesis embargo and/or restriction
  • if appropriate to your discipline, you are aware of the requirement to submit all data collected during the period of study as a research student of this University, to your School prior to arrangement of the viva voce examination.

Upon receipt of your completed form, Student Services will ask your School to nominate examiners. When approved, we will email you with the names of your examiners, asking you to declare any possible conflict of interest.

Notification of submission form



Student Services

University Park

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