Graduation ceremony terms and conditions
By registering for the graduation ceremony, you acknowledge that you have read, understood and agree to these terms. You can contact the graduation team if you have any queries regarding these terms, via the Student Enquiry Centre:
Student Enquiry Centre
1. Registration, guest tickets and special requirements
1.1 Registration process
(a) If you are provisionally eligible, you will receive an invite to register for a graduation ceremony by email to your University of Nottingham account in advance of your course end date. Please note that this does not confirm eligibility, which may be affected by your circumstances subsequent to the invite being sent. If you were expecting an invitation and haven’t received one, please contact the Graduation team.
(b) You must register using the form on NottinghamHub before the deadline stated in your invitation to guarantee your place at the graduation ceremony.
(c) If you are unable to attend the date of the graduation ceremony, you can apply to defer to a subsequent graduation ceremony or graduate in absentia (without a ceremony) and have your certificate posted to you. If you wish to defer, you must notify us using the form on NottinghamHub no later than 3 weeks prior to the proposed graduation ceremony date.
(d) If you fail to register or defer your graduation ceremony, you will be unable to attend and will automatically graduate in absentia.
1.2 Guest tickets
(a) Each graduand is allocated two free tickets for their guests during registration. You must apply for the free guest tickets at the time of registration to guarantee their tickets.
(b) If capacity is still available following the first release, we will issue a second release for additional guest tickets which will be sold on a first come first served basis. We will notify all graduands of the second release and its details, including the price of additional tickets, prior to the second release issue.
(c) Please note that we cannot guarantee that any additional tickets will be available.
(d) You will receive confirmation of your tickets and guest tickets by email to your University of Nottingham email address, normally within 24 hours. We strongly advise that you do not make any travel or accommodation arrangements for guests before securing the guest tickets or, where you do so, that you are able to cancel such arrangements. If you do not receive your confirmation email, please contact the graduation team.
(e) Guests who are unable to secure tickets may watch the graduation ceremony on live stream at the University of Nottingham website or at a venue on our campus in close proximity to the graduation ceremony venue.
1.3 Children and babies
(a) Children and babies are welcome to join in the celebration of graduand’s achievements, but you acknowledge that the graduation ceremony will be a long and formal event, and so it is your decision as to whether it will be appropriate for them to attend. We ask that you ensure young children and babies respect the formality of the graduation ceremony and, where they are unable to, are removed from the venue.
(b) Children under the age of two will be allowed entry without a ticket and must sit on the lap of a parent or guardian throughout the graduation ceremony. Notwithstanding, you must still notify us of their attendance when you register using the form on our website.
(c) Children aged two and above will be counted towards the guest ticket count.
(d) Baby pushchairs can be stored in the graduation hall.
(e) Children aged under 16 must be accompanied by a guest adult at all times (note that graduands are seated separately from guests).
1.4 Accessibility requirements
(a) If you or your guests have any special access needs, you will need to let us know at the time of registration using the form on NottinghamHub or otherwise by contacting the Graduation team no later than two weeks prior to the graduation ceremony. Failure to do so may result in those accessibility needs of yourself or your guests not being met, for which we will not be held responsible.
(b) Our Graduation team will use reasonable endeavours to meet the accessibility requests of yourself and your guests which are received on time.
1.5 Tickets are non-transferrable
A graduand cannot give their ticket or their guest ticket(s) to another graduand. However, please note that guest tickets are not allocated to any particular individual and so you may reallocate your guests to your friends and family of your choice.