Please note, short term arrangements can only be allocated to students who have an injury, condition or temporary illness for ONE exam period only such as: broken arm, pregnancy, dislocated shoulder etc.
These arrangements MUST NOT be used as an interim period for students who have missed the deadline for long term arrangements. EC's should be submitted in this instance and the student should seek to make an appointment with Disability Support Services.
Students with a short-term illness or injury should contact a Student Services Centre in the first instance.
The Student Service Centre should then consider the following with the student and complete the form below:
- After the deadline a School can make 'in-house' examination arrangements from the standard set of arrangements (see below). Students will not need to be assessed by Disability Support Services for these arrangements to be put in place and Schools do not need to contact the Exams Ops when implementing an in-house arrangement.
- In situations where for logistical reasons a School is unable to make an adjustment to examination arrangements, or the student's condition precludes making such an arrangement, the following options are available:
- The student misses the scheduled examination and submits an Extenuating Circumstances Form - the School would then recommend assessment in August (first sit).
- The student attempts the examination without adjustments to examination arrangements and submits an Extenuating Circumstances Form - if appropriate the School would then recommend an assessment as for the first time in August.
- The School considers setting the student an alternative form of assessment.
Permitted Temporary Arrangements during Exam Periods
The following temporary arrangements may be made for a student suffering from a short-term illness or injury shortly before or during the forthcoming examination period only. Please contact the Head of Assessment for advice if required before implementing arrangements ‘in house’.
Additional time – 15 minutes per hour – Additional time of 15 minutes per hour may be given where a student is using a computer or scribe or where the student will be writing their own answers and will need additional time owing to their medical condition.
Rest Breaks – 15 minutes per hour – Rest breaks of up to 15 minutes per hour may be permitted where a student has an illness or injury which requires breaks during the exam time e.g. to recover if easily tired. Students may move around, take medication, eat snacks, have drinks and/or more frequent visits to the toilet. Students are allowed to walk around, stretch, use the toilet, etc. Students should be permitted to take their rest breaks as they require them and it is acceptable for a student to take all rests breaks in one, or to take a number of shorter breaks up to the maximum allowable e.g. 3 hour exam = rest breaks of up to 45 minutes total.
Smaller room – This option may be used where a student is experiencing panic attacks for the first time or has a condition whereby they will feel more comfortable sitting in a room with a smaller group of students.
Separate room – This option may be used where a student is experiencing panic attacks for the first time or if they have a condition whereby they will feel more comfortable sitting in a separate room.
Use of a computer – A student who is unable to write their answers may be permitted use of a computer. Additional time of 15 minutes per hour should be given where this option is used. Where this arrangement is made within the School a separate room will be required.
Permission to bring additional furniture/equipment to the exam room – It may be necessary for a student to bring additional furniture/equipment to the exam room to allow them to sit their exam comfortably e.g. cushion, ergonomic chair.
Schools - Please complete the Department/School request for Short Term Arrangements form (see link below) by the deadlines below. No late request can be accepted. After the deadline a School can make 'in-house' examination arrangements from the standard set of arrangements (see above).
Please note that students should also be advised that if a short term illness or injury is likely to extend into the next exam period they will need to contact Disability Support Services for assessment in order to continue to receive adjustments to exam arrangements in future exam periods.
Disability Support Services
Deadlines for requests to be received by the Exams Office
Autumn Semester (January 2022) - Deadline 7th January 2022
Spring Semester (May/June 2022) - Deadline 6th May 2022
August Re-sits - Deadline TBC