Services for Students

Accident, illness, short and long term adjustments

 

You can find guidance and support here that will help you if you have an accident or you succumb to an illness, or you require short and/or long-term adjustments to your assessment and exam arrangements.

 

Accident, illness and short term exam adjustments

Please note, short term arrangements can only be allocated to students who have an injury, condition or temporary illness for ONE exam period only such as: broken arm, pregnancy, dislocated shoulder etc. 

These arrangements MUST NOT be used as an interim period for students who have missed the deadline for long term arrangements.  EC's should be submitted in this instance and the student should seek to make an appointment with Disability Support Services.

Students with a short-term illness or injury should contact a Student Services Centre in the first instance.

The Student Service Centre should then consider the following with the student and complete the form below:

  • After the deadline a School can make 'in-house' examination arrangements from the standard set of arrangements (see below). Students will not need to be assessed by Disability Support Services for these arrangements to be put in place and Schools do not need to contact the Exams Ops when implementing an  in-house arrangement.
  • In situations where for logistical reasons a School is unable to make an adjustment to examination arrangements, or the student's condition precludes making such an arrangement, the following options are available:
    • The student misses the scheduled examination and submits an Extenuating Circumstances Form - the School would then recommend assessment in August (first sit).
    • The student attempts the examination without adjustments to examination arrangements and submits an Extenuating Circumstances Form - if appropriate the School would then recommend an assessment as for the first time in August.
    • The School considers setting the student an alternative form of assessment. 

Permitted Temporary Arrangements during Exam Periods

The following temporary arrangements may be made for a student suffering from a short-term illness or injury shortly before or during the forthcoming examination period only. Please contact the Head of Assessment for advice if required before implementing arrangements ‘in house’.

Additional time – 15 minutes per hour – Additional time of 15 minutes per hour may be given where a student is using a computer or scribe or where the student will be writing their own answers and will need additional time owing to their medical condition.

Rest Breaks – 15 minutes per hour – Rest breaks of up to 15 minutes per hour may be permitted where a student has an illness or injury which requires breaks during the exam time e.g. to recover if easily tired. Students may move around, take medication, eat snacks, have drinks and/or more frequent visits to the toilet. Students are allowed to walk around, stretch, use the toilet, etc. Students should be permitted to take their rest breaks as they require them and it is acceptable for a student to take all rests breaks in one, or to take a number of shorter breaks up to the maximum allowable e.g. 3 hour exam = rest breaks of up to 45 minutes total.

Smaller room – This option may be used where a student is experiencing panic attacks for the first time or has a condition whereby they will feel more comfortable sitting in a room with a smaller group of students.

Separate room – This option may be used where a student is experiencing panic attacks for the first time or if they have a condition whereby they will feel more comfortable sitting in a separate room.

Use of a computer – A student who is unable to write their answers may be permitted use of a computer. Additional time of 15 minutes per hour should be given where this option is used. Where this arrangement is made within the School a separate room will be required.

Permission to bring additional furniture/equipment to the exam room – It may be necessary for a student to bring additional furniture/equipment to the exam room to allow them to sit their exam comfortably e.g. cushion, ergonomic chair.

Schools - Please complete the Department/School request for Short Term Arrangements form (see link below) by the deadlines below. No late request can be accepted. After the deadline a School can make 'in-house' examination arrangements from the standard set of arrangements (see above).

Please note that students should also be advised that if a short term illness or injury is likely to extend into the next exam period they will need to contact Disability Support Services for assessment in order to continue to receive adjustments to exam arrangements in future exam periods.

 Quick Links

Disability Support Services

Extenuating circumstances

 

Deadlines for requests to be received by the Exams Office

Autumn Semester (January 2022) - Deadline 7th January 2022 - Applications are now CLOSED

Spring Semester (May/June 2022) - Deadline 6th May 2022 - Applications are now CLOSED

August Re-sits - Deadline for applications to be recieved is 5th August 2022

 

Long term exam adjustments

As part of its commitment to equality of opportunity, the University believes that assessment methods should, as well as being appropriate to the academic objectives of the course, minimise the impact of a student's disability on performance in assessment. This means that some students may require adjustments to examination arrangements.

The University Guidelines set out the arrangements for organising the effective assessment of students who have a disability or long-term medical condition, including details of the procedure to follow to apply for adjustments to be made. The Overview, Policy and determination of adjustments to examination arrangements can be found in the Quality Manual.

Please see the Disability Support Services website for deadlines to arrange an appointment to see Academic Support or Disability Support for adjustments to exam arrangements.

Procedure for students

Students should contact Disability Support Services and provide evidence before the published deadlines.

It will not normally be possible to make adjustments for a forthcoming examination period if this deadline is not met: 

  • All requests for adjustments to examination arrangements should be supported by current acceptable evidence of a disability or long term medical condition such as written report from a registered medical practitioner, an educational psychologist or a psychiatrist.
  • Students whose requests are successful will see information about the arrangements via the 'My Course' section on the Portal approximately 4 weeks after the above deadlines.
  • Once adjustments to examination arrangements have been made these will be maintained for you throughout your current program of study.  If you return to the University to study a new program (e.g. Postgraduate Masters) you will need to contact Academic Support so your arrangements can be transferred to your new course.  An appointment at Academic Support is needed even if you have had adjustments to examination arrangements at a previous institution.
  • Where a student is dissatisfied with the adjustments to examination arrangements determined for them, they should first contact
    Disability Support Services to discuss this with their Academic Support Tutor or
    Disability Adviser.
 

I have a disability/a long-term medical condition/a Specific Learning Difference such as dyslexia, dyspraxia or AD(H)D – how do I get exam adjustments?

You will need to be assessed by Disability Support Services. Please follow this link to make an appointment. There are deadlines by which you need to have been assessed in order to have adjustments in place for the next round of examinations. The deadlines are:

  • Deadlines for alternative examination arrangements
    Exam periodDeadline for providing evidence via MyNottinghamDrop in sessions to arrange exam adjustments
    January 2022 5pm on 12th November 2021

    The deadline has now passed for January 2022 exam adjustments.  

    May 2022

    5pm on 4th March 2022

    The deadline has now passed for May 2022 exam adjustments. 

    August 2022 5pm on 15th July 2022

    You can provide evidence and a completed Further Details Form prior to this deadline.

    Details of short appointments to be confirmed.

If you have not been assessed by these deadlines you will not have alternative arrangements in place for your examinations.

You should complete a University of Nottingham Extenuating Circumstances form and return this to your School as quickly as possible.

Information about extenuating circumstances can be found here.

Information on how your adjustments are applied to online timed assessments can be found here.

 
 

 

 

 

Student Services

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