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Assessment help

Assessment support information 

 

The regulations around assessment are complicated and this site is designed to make that information more accessible and digestible. Each section has a brief summary on a range of topics and then the links to any additional information you will need.

We understand that sometimes things do not go to plan and if that is the case, be assured that we have processes and support in place for students who find themselves in that situation
 

What are extenuating circumstances (EC)?

Extenuating circumstances (ECs) are events that affect your performance in assessments which are unforeseen, unpreventable and out of your control. Our EC procedure is intended to support students with these exceptional, short-term circumstances. To make a claim for extenuating circumstances, students should submit the relevant form with supporting documentation within a set timescale.

For this current session, the exceptional Covid regulations recognise that obtaining evidence in respect of the impact of Covid may be problematic and EC panels will be mindful of this when reviewing the submissions. Students are asked to give a detailed description of what has happened and how this has affected them. Should evidence be available this should be included with the submission.

Full EC policy

Guidance on Circumstances and Evidence

The SU have a very helpful information section on extenuating circumstances
 

Support for students with disabilities

Where to access support

Disability Support Services can help if you have a disability, mental health difficulty, long-term medical condition, autistic spectrum conditions or a specific learning difficulty such as dyslexia, dyspraxia, dyscalculia or ADHD

They can create a support plan for you that details adjustments for assessments (such as additional time, room adjustments or use of equipment)

Disability Support Services webpage

 

Extension requests for students with support plans in place.

If you have a support plan in place and after applying the grace period you still require an extension, details, and the form to complete can be found here

 

Examination extra time for students with support plans.

If you have a support plan that allows for additional time for examinations, colleagues in Student Services will ensure that this is correctly set up for you in the module assessment dropbox. These will all be set up one week prior to the examination date.

Any queries can be addressed to the relevant Student Services Assessment team

via our Enquiry Form
 
 

Additional arrangements put in place for Spring Semester 2020/2021

Coursework extension requests

A 5 day grace period for substantial coursework has been introduced for the period 1 February 2021 – 17 May 2021 (inclusive) and unless your School/Department has confirmed that a piece of work is exempt from the “grace period” you do not need to submit an EC for work submitted up to 5 days late. Your module convenor will ensure you are not penalised for work submitted during the “grace period”.

Full details are available here 

For extensions requests from 18 May onwards or for extensions of more than 5 days, the standard extenuating circumstances form should be completed which can be found here

 

Dissertation extension requests

A 5 day grace period for substantial coursework has been introduced for the period 1 February 2021 – 17 May 2021 (inclusive) and unless your School/Department has confirmed that a piece of work is exempt from the “grace period” you do not need to submit an EC for work submitted up to 5 days late.

Full details are available in the semester two grace period link here 

For extensions requests from 18 May onwards or for extensions of more than 5 days, the standard extenuating circumstances form should be completed which can be found here

 

Time to upload examination

The length of time you have to do your examinations, includes time to upload your work. Please be mindful of this.

 

I submitted my June exam but it was slightly after the submission time

All exam deadlines include time for the uploading of the assessment.  It is your responsibility to submit on time and you must make full use of this time to avoid a mark of zero being awarded.

If you submitted your examination work after the advertised deadline, but no later than 30 minutes late, we have produced a “fast track” form for you to notify your module convenor of the reason for the late submission. Please complete this form to have the reason for the late submission taken into consideration.  Failure to complete the form will result in a mark of zero.

Extenuating Circumstances for Late Submission form

If your submission is more than 30 minutes late, you will receive a mark of zero unless you have a valid extenuating circumstances claim. You will need to make such a claim on the main EC form

 

Additional guidance for 2021/22 online exams

Available on the Examination Timetable homepage

 

Where will I find the full set of Covid 19 Exceptional regulations

Information can be found here

 

What is the “2021 safety net”

Safety net – measures agreed to mitigate impact of Covid-19 in the 2020/21 academic year

The 2021 'safety net': ensuring fairness and support for all students during January assessments

New safety net measures introduced

 

If your unforeseen circumstances are not covered by the additional guidance put into place for 2020/21 nor by a support plan, submit an EC

I submitted my exam but my performance was impacted by extenuating circumstances

Students should submit an extenuating circumstances form by the deadline.

EC form

 

I did not take my exam due to extenuating circumstances

Students should submit an extenuating circumstances form by the deadline.

EC form

A student can “self-certificate” absence from an exam for a maximum of 2 consecutive calendar days in an examination period. Be aware that this self-certification can ONLY be used for online exams and NOT coursework or other assessment types.  Make sure you read the policy in full before declaring that you wish to self-certify your absence from an assessment.  Please note there can only be one outcome to such claims – a further attempt at the assessment in the next scheduled assessment period.

Policy on self-certification for examinations

 

PGR extension to annual review request

Should you feel your studies have been affected by extenuating circumstances and you would like a short extension for a deadline, the standard extenuating circumstances form should be completed which can be found here

 

Supporting documentation for extenuating circumstances claims

The usual guidance on acceptable circumstances and evidence are available here.  However during the current period, our COVID Exceptional Extenuating Circumstances Regulations are also being applied which recognise that obtaining relevant supporting documentation is difficult and you are asked to give a detailed description on the EC form of what has happened and how this has affected you to assist panels to make decisions without the level of supporting documentation they would usually have. Of course, you should still provide any evidence that you do have available.

 

Timescales for submitting claims

Coursework/Dissertation/Project: Claims must be submitted before the published coursework deadline

Timetabled Examinations/Assessments: Claims must be submitted within 7 days of the examination.

Full details can be found in Section 9 of the EC Policy
 

Examinations

Our main Examinations page will give you the links to a wide range of information about your main examinations.

Whilst much of this is not relevant this year due to most assessments being online, it does include the main examination timetable, a helpful guide on the use of Rogo and guidance on what to do if you encounter problems accessing your online exam and uploading scripts. 

 

Progression, Degree classification, Resits, First sits and Appeals

Progression

To progress from one year of your course to the next, you need to meet both the University academic progression regulations plus any additional supplementary regulations on your course.  

Relevant University regulations can be found from here . Please select the relevant section depending on the type of degree and the relevant year of entry onto the course. The progression information can be found under the “Completion of stage” section.

 

Degree classification information including borderlines

You can find information on how our degrees are classified here . Please select the relevant section depending on the type of degree and the relevant year of entry onto the course. The progression information can be found under the “Other Undergraduate Awards” or “Taught Postgraduate Awards” section (depending on which is relevant).

 

Resits

A student who, at the first attempt, has not satisfactorily completed a stage (other than the final stage) has a right to one re-assessment in each failed module in order to satisfy progression requirements.  The form of reassessment will normally be the same as the first attempt and will normally be taken in the August/September resit period (16 August 2021 – 4 September 2021). The resit mark is used for progression purposes only; it is the original mark that will be used for degree classification purposes. For example, an undergraduate student may achieve 38 at the first attempt, but 63 on re-assessment. It is the original mark of 38 that will be used when calculating the weighted average to determine the final award classification.

 

Relevant University regulations for reassessment can be found here . Please select the relevant section depending on the type of degree and the relevant year of entry onto the course. The resit information can be found under the “Reassessment” section.

There is an additional charge for resits. It is a one-off charge no matter how many resits are being taken in the reassessment period. The fee is currently £80 for an undergraduate student and £130 for a postgraduate student.              

               

First sit

One of the possible outcomes from an extenuating circumstances claim is a “first sit”. That means you can take another attempt at the assessment. This is a new first attempt (and therefore different from a resit) and the new marks will be used for degree classification purposes, unless your new mark is lower in which case your original mark will stand.

First sits will usually be offered in the reassessment period at the end of the academic year.

A number of students decide to not take the first sit offered to them and we will ask you to confirm this to us so we can update our records accordingly.

 

Can I appeal a decision?

If you are considering making an academic appeal, you should read the separate appeals guidance carefully.  This advice supplements, but does not replace, the formal policy of the University.

Academic Appeals Procedure

 

2021 Key assessment dates

Dates for release of marks, awards and progression information 2021

Blue Castle will be live with relevant information as below:

15 July 2021 – Undergraduate Degree Award information will be available to Finalists

15 July 2021 – Marks for all Full Year and Spring semester module will be available

27 July 2021 – Progression outcomes for students due to continue with studies in 2021/2022 will be available

28 September 2021 – Reassessment marks and outcomes available

TBC – Postgraduate taught course Degree Award information

 

 

Who can I talk to?

Module convenor

Your module convenor is available if you have any questions about the module or module assessment, including any questions prior to the assessment about accessing the paper.

Personal Tutor/Supervisor

You tutor or supervisor will be able to talk to you about any general concerns you may have including extenuating circumstances.

Student Services Assessment staff

Student Services deal with the administration side of assessment, examinations and extenuating circumstances. You can contact us via our enquiry form, live chat, telephone or making an appointment for an in person meeting.

Support and Wellbeing

Our Support and Wellbeing Officers can help you to find the right support service if you are unsure where to go