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Extenuating circumstances

During your time with us you might experience significant personal difficulties that are outside of your control. 

If these problems impact your ability to study or complete assessments, we recommend that you notify, for example, your Personal Tutor, PhD supervisor or a Welfare Officer, as soon as possible.  These people will be able to provide advice and direct you to appropriate procedures or support services, if applicable.   

If you’ve discussed your circumstances and you identify you need to make a claim under the Extenuating Circumstances procedure, you will need to let us know by filling out an extenuating circumstances form.

Your case will then be looked at and you’ll be informed of the outcome of your claim.

Additional information, guidance and advice is available on the Students’ Union website.  We recommend you consult these pages if you are experiencing circumstances affecting your studies.

 

What you need to know

If you miss an assessment or coursework deadline, or your performance was affected by extenuating circumstances, you will need to complete an extenuating circumstances form. Coursework extensions should also be requested using this form, (also see below guidance on Academic and Disability referral forms).

Time limits

Extenuating Circumstances claims are subject to strict timescales and must be submitted as follows:

Coursework:  Claims must be submitted before the coursework deadline.

Timetabled examinations/assessments:  Claims must be submitted prior to, or within seven days of, the examination.

Supporting documents can be attached to the form or sent to student-services-ec@nottingham.ac.uk within 14 days of the assessment, if not available at the time of submission.

Students with Academic or Disability referral form that makes reference to extension

If you have an academic referral form (ARF) or disability referral form (DRF) that states on it that extensions to deadlines should be allowed on request wherever possible, you do not need to complete an extenuating circumstances form.

Instead you need to get the approval of the relevant module convenor/designated member of School staff on this form - Coursework Extension Request Form for students with an ARF/DRF, and submit it to a Service Centre. You do not need to include any supporting documentation. This form can only be used for one extension per assessment and must be submitted before the original deadline.

Submission can be in person or to studentservices@nottingham.ac.uk

If you have already been granted an extension on the basis of an ARF/DRF but your circumstances change, such that you would like to request a further extension to the already extended deadline, please follow the extenuating circumstances procedure shown above.

See the full policies on circumstances affecting study in the Quality Manual.