Information for sponsored students
Providing evidence of sponsorship
If you are sponsored by a third party, for example a company, government or employer, you must provide evidence of sponsorship. Examples of accepted evidence would be either:
- a signed and dated letter on official headed paper.
- an official purchase order.
These must both include:
- Confirmation of funding for the duration of the course at The University of Nottingham, or per academic year if preferred or for a specified amount if applicable.
- Your full name and course details.
- The sponsor’s website and postal address, this must be for the office and not a PO address.
- The sponsor e-mail address, we now send all tuition fee invoices electronically so it is important that the most relevant contact e-mail is included please, this needs to be a business e-mail contact with the corresponding domain name and not a private e-mail address.
- Any reference that the sponsor would like us to include on the invoice.
Sponsorship documentation will only be accepted from recognised sponsors, as determined by the University. The University does not recognise individuals and members of your family as a sponsor. The University reserves the right not to invoice sponsors who have poor payment history/outstanding fees. In such cases, you may be invoiced personally for fees.
Remember: If your sponsorship is confirmed on an annual basis, you must ensure that an up to date letter is submitted at the start of each payment period (normally the start of each academic year)
Applicants: Guide for uploading the sponsor letter
Students: Guide for uploading the sponsor letter
Terms and Conditions
- Failure to submit a valid sponsor letter within 14 days of registration will result in you being invoiced personally for fees
- If the sponsor letter submitted is not recognised, you will be invoiced personally for fees
- Third Party (Sponsor) invoices will be issued as per the amounts detailed in your sponsor letter
- Invoices are issued on an annual basis, normally per academic year. If you have a non-standard start date then your fees will be calculated on a pro-rata basis. Additional invoices may be produced if Part Time students increase their study within an academic year.
- Third Party (Sponsor) invoices are payable in full within 21 days of invoice. If a sponsor is unable to pay within the given timeframe, the Commercial Collections Team will contact your sponsor. In exceptional circumstances, a payment plan may be considered.
- If your fees remain unpaid by your sponsor, you will be informed and asked to attend a meeting/virtual meeting wiith the Commercial Collections team to discuss (this is to make you aware of the outstanding charges and potential implications for your studies)
- It is ultimately your responsibility to ensure any shortfall of fees are paid by any given deadline
- Should your fees remain outstanding at the end of the academic year, you may be prevented from re-registering onto the next academic year or prevented from graduation (whichever is sooner)
Overpayments and Refunds
If for any reason your sponsor overpays against an invoice, the overpayment will be held by the University and carried forward to pay against any future invoices (tuition fee charges). If your sponsor wishes to reallocate the payment against another student’s account we would require that they make a written request to the Commercial Collections Team.
If your sponsor requires a refund for any overpayment, they would need to submit a written request, confirming bank account details. We are unable to action any refund requests without prior confirmation of bank account information, this should be sent to the Commercial Collections Team
If for any reason you pay fees personally and subsequently receive sponsorship, the University will refund the amount paid, once payment from your sponsor has been received. Refunds are made to the original payee.