Transfer, interrupt or withdraw from your studies
Things don't always go to plan. There are many reasons why you might need to interrupt your studies, transfer, or withdraw from your course.
Before making any decisions you should always talk it though with your personal tutor or course director to ensure that you are making the right choice for you.
Transfer into the University of Nottingham
Undergraduate full-time transfers
Students who wish to transfer from another institution to the University of Nottingham for an Undergraduate course should contact Admissions initially to check eligibility.
Eligibility – Some courses may not be able to consider applications for year 2 or 3 entry due to accreditation requirements, core modules that may not be covered by other providers and/or lack of vacancies on the course.
If the course supports transfers, Admissions will check to see if an offer for a place on year 2 or 3 can be made (depending on course vacancies, previous qualifications, previous study and if any core modules are required). If a transfer would be considered, an application should then be made through UCAS. The standard application process would then apply.
A Recognition of Other Learning application may also be required depending on the year of entry. Other information on the detail of transfers is included in this policy.
Postgraduate transfers
Students wishing to transfer their study on a Postgraduate Taught or Research course should contact Admissions. Applications should be submitted through NottinghamHub. They are assessed by the relevant academic department and transfers will be subject to the Recognition of Other Learning process.
Partnerships
A number of teaching partnerships exist and are covered by a Memorandum Of Agreement between the University of Nottingham and the partner institution. Applications to partnership courses are normally submitted through UCAS or NottinghamHub. More information can be found as part of the Recognition of Other Learning process.
Transfer to an alternative course offered by the University
If you are considering a transfer of course our Quality Manual is a good starting point.
Requests to transfer will normally need to be received either prior to or within three weeks of the start of the session/semester.
Withdraw or choose to study elsewhere
If you have decided that you wish to study elsewhere the first thing that you should do is investigate with your chosen proposed University/Higher Education Institution whether that will be possible in your circumstances.
When you have secured a place you will need to be released from the University of Nottingham through our withdrawal process. Withdrawal forms are available here. The form should be completed and returned to Student Services.
Even if you plan to leave the university we would encourage you to have a conversation with your Personal Tutor or Course Director to ensure that this is the right decision for you.
Voluntary interruption of study
You may, for a variety of reasons, want to interrupt their studies. Voluntary Interruption of study is one of the ways the University can support you through personal difficulty and can also be used in other time-limited circumstances (for example, by SU sabbatical officers).
You should make your request to your school, and it is for the school to decide whether or not to recommend the interruption, taking into account the guidance in other sections.
In the case of research students who have already had an interruption of a year, any further extension will only be approved in exceptional circumstances.
Further details can be found on the Quality Manual voluntary interruption of study webpage(s).
Implications
Financial
You may still have to pay/owe fees if you interrupt your studies or withdraw. You need to consult your funding body (eg Student Finance England or other sponsor) before interrupting your registration. The University is not able to guarantee the resumption of any external grant or loan. If you interrupt your study and return to repeat a stage/semester you will be charged the appropriate tuition fee for the repeat period of study. A full breakdown of liability of fees whilst interrupting or in the event of a withdrawal can be found in this link.
The Student Loans Company (SLC) will be informed by the University when a withdrawal, transfer or interruption has been processed in cases where students are in receipt of a loan. You should also contact the SLC (your relevant funding body: eg Student Finance England or Wales) to inform them of your change of circumstances
The Funding and Financial Support team at financialsupport@nottingham.ac.uk can offer advice and guidance to students funded through the SLC and will be able to discuss the impact your decision may have on your funding.
For tuition fee queries please email Student Fees tuitionfees@nottingham.ac.uk
Access to facilities
If your registration status is interrupted you are not able to attend any teaching or take any assessments.
Additionally when you have interrupted your studies you will not pay tuition fees whilst un-registered. Depending on the length of interruption you may not have access to library or IT facilities.
You will be subject to relevant regulations of the University, such as Traffic Regulations, the Regulations for Library and Computer Use and the University's Code of Discipline for Students.
Accommodation
You will need to contact your accommodation provider to discuss your change of circumstances (including where your accommodation is managed by the University), and should expect that you will remain liable for your full year’s accommodation fees in most instances.
Visit the Accommodation Services website for further details.
Implications for Student visa holders
Eligibility for awards prior to withdrawal
If you have successfully completed one or more stages of your course you may qualify for an award. If you have any questions about this please get in touch.
You will receive a diploma supplement listing your modules and marks with your certificate after your award is conferred.
You can also get a document confirming the marks and modules you have completed prior to your withdrawal from our online store
Careers Advice
Careers advisers within the Careers and Employability Service offer independent and impartial guidance. They can help if you have changed your career intentions since starting your course and with the career implications of not completing your degree or starting a new one.
They can also help you think about possible employment options if you are looking for work during an interruption in your studies or if you are thinking of leaving higher education altogether, as well as referring you to useful sources of help and advice.
To book an appointment please
get in touch.
Further Information for Postgraduate Research Sudents
If you are a Postgraduate Research student every year you will need to go through an annual review process which may include a request for a transfer or an additional period of study.
Our Quality Manual covers this in detail and includes a forms and documentation section.
FAQs